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Seminole State College of Florida · 1 day ago

Administrative Program Support Specialist

Sanford, FL

Full-time

Onsite

Entry Level

$17.02/hr - $17.02/hr

1+ years exp

Seminole State College of Florida is seeking an Administrative Program Support Specialist to provide a variety of clerical and administrative support services. The role involves managing communication, maintaining databases, assisting with budget oversight, and providing general support to faculty and staff.

Higher Education

Responsibilities

Answers telephone and facilitates communication flow of external and internal print and electronic messages and mail for the department with all clients. Serves as liaison among faculty, general public, community agencies, and administration

Types, revises, proofs, and prints letters, memos, reports, and other documents

Creates, distributes and maintains comprehensive database of articles of all college news stories from print and electronic media

Assists with the creation and maintenance of mailing list databases for college and community events

Maintains the Director's and/or unit’s calendar

Manages employee attendance, leave and payroll records for accurate preparation and submission of monthly reports

Makes travel and lodging arrangements as necessary

Oversees budgets by performing financial analysis, tracking expenditures, resolving payment problems with vendors, maintaining extensive database and hard copy documentation of all budget records, and making recommendations to ensure best use of budget and resources

Manages inventory control of office supplies and promotional items for college and community events. Processes purchase orders

Maintains office equipment; aids staff in use of office computers and related software

Supports staff in use of current application software for room reservations and meeting coordination. Takes minutes of committee meetings as requested

Performs all site and position specific responsibilities as assigned

Qualification

Office Systems TechnologyDatabase managementWord processing softwareSpreadsheet softwarePublic relations skillsMulticultural awarenessCommunication skillsOrganizational skillsInitiative