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Otis Elevator Co. · 8 hours ago

Compliance Coordinator

Cerritos, CA

Full-time

Onsite

New Grad, Entry Level

$55K/yr - $75K/yr

Otis Elevator Co. is a leading manufacturer and service provider in the elevator and escalator industry. They are seeking a Compliance Coordinator to manage the State Preliminary Order process and provide administrative support to branch operations, ensuring compliance and timely communication with customers.

Building MaintenanceCommercialIndustrialMachinery ManufacturingManufacturingTransportation

Responsibilities

Full responsibility for entire State Preliminary Order process including:

Log Order in

Code to indicate contract-covered work vs. building owner’s work vs. proposal needed

Ensure signed proposals are returned timely from customers

Coordinate completion of contract-covered work with Mechanics (request assistance from Service Managers, as needed)

Follow up with customer on work to be done by building owner

Troubleshoot sources of delays, when necessary, to ensure 100% compliance by deadline identified on Order

Communicate compliance to State before deadline stated on Order

Answering phones

Filing

Sort/ distribute incoming mail

Provide administrative support to branch sales and operations staff, as requested

Enter purchase order requests and track for distribution to vendors and branch files

Process accounts payable invoices and maintain control over and process draft check requests

Maintain branch financial binder for general manager

Print and distribute monthly reports to branch management team members

Maintain control over and process draft check requests

File Preliminary Liens

Qualification

Microsoft OfficeSharePointMicrosoft Dynamics CRMJDEVerbal communicationWritten communicationOrganizational skillsProblem solvingTeam player

Required

Excellent computer skills, with proficiency in Microsoft Office - Word, Outlook, Excel, and aptitude to learn company-specific software (SharePoint, Microsoft Dynamics CRM, LINX, mainframe, JDE, for example)

Exceptional written and verbal communication skills

Detailed oriented, and organized

Demonstrated proficiency in planning, organizing, prioritizing and multi-tasking is required

Must be able to manage workflow efficiently, be self-reliant, show initiative, good judgment, be a team player and have the ability to handle sensitive and confidential information

Preferred

Bachelor's Degree preferred

Benefits

401(k) plan that includes generous company match and a separate automatic retirement contribution

Comprehensive medical, prescription drug, dental and vision coverage for colleagues and their eligible dependents, beginning on their first day of employment

Three weeks paid vacation and paid company holidays

Paid sick leave - Employee assistance and wellness incentive programs

Life insurance and disability coverage

Voluntary benefits, such as legal, pet, home, and auto insurance

Birth/adoption and parental leave benefits

Adoption assistance

Tuition reimbursement program

Peer recognition and service anniversary awards, as well as spot performance bonus opportunities