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University of Pittsburgh · 3 weeks ago

Administrative Assistant and Concierge

Pittsburgh, PA

Full-time

Hybrid

Entry Level

$17.74/hr - $22.17/hr

1+ years exp

The University of Pittsburgh is seeking an Administrative Assistant and Concierge for their Office of Faculty Affairs. This role involves providing customer service to faculty, assisting with faculty appointments and reviews, and maintaining faculty records.

Higher Education

No H1B

Responsibilities

Assists in the planning, organization, and execution of faculty appointments and formal reviews

Drafts and edits written materials and senior leadership communications

Maintains and reviews faculty records

Assist the Faculty Affairs Assistant Director and staff in the School of Medicine Office of Faculty Affairs

Serve as the Faculty Affairs Concierge in the School of Medicine to provide customer service to faculty

Assist Committee Coordinators with portfolio review for tenure and appointment stream faculty actions

Conduct first level analysis of portfolio materials for adherence to School of Medicine portfolio requirements and guidelines and generate written report

Assist with data entry and maintenance of electronic faculty files, drafting correspondence, and other routine office duties

Proofread and mark up complex documents

Communicate requested document updates to faculty and department

Utilize resources (Office of Faculty Affairs and other University sources) to meet faculty member's needs

Liaison with faculty, staff and department to meet faculty member's needs

Become subject matter expert and guide for systems that support the portfolio process

Become the subject matter expert for forms for publication equivalent scholarly products

Qualification

Higher education experienceCustomer serviceOrganization skillsTime managementEffective communicationProofreadingData entryAttention to detail

Required

Bachelor's Degree

1 year of experience

Combination of education and relevant experience will be considered in lieu of education and/or experience requirement

Resume

Cover Letter

Preferred

prior or current experience working in a higher-education environment

experience in providing customer service

excellent organization and time management skills with the ability to manage multiple tasks concurrently with great attention to detail

ability to communicate effectively with a diverse group of individuals

Company

University of Pittsburgh

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The University of Pittsburgh is a top-ranked, public institution in Pennsylvania and a member of the Association of American Universities of leading research universities.

Founded in 1787

Pittsburgh, PA, US

10001+ employees