UT Southwestern Medical Center · 2 weeks ago
SGS Graduate Education Program Coordinator, Graduate School Programs
Dallas, TX
Full-time
Onsite
Mid Level
4+ years expUT Southwestern Medical Center is a world-renowned medical and research center in Dallas-Fort Worth, Texas, committed to excellence and innovation. The Graduate Education Program Coordinator will coordinate the administration of educational programs for the Southwestern Graduate School Biomedical Sciences, ensuring compliance with accreditation requirements and facilitating program activities.
Health CareHospitalMedical
Responsibilities
Guides, analyzes, coordinates and evaluates program operation and procedures; develops and/or oversees development of budget for each program
Assists the Graduate Program Director and relevant faculty/staff members as needed in the preparation of graduate program documentation for SACS and T32 training grant review deadlines; facilitates internal & external program reviews and annual program reviews
Interprets and applies SACS and other national accrediting bodies' requirements and institutional policies to support compliance; monitors and disseminates information regarding various institutional and program accreditation; maintains knowledge of the rules, regulations, policies, administrative guidelines, and legal issues that impact or govern the graduate education programs
Coordinates program activities for assigned committee meetings to include: scheduling, notice deliveries, agendas, minutes transcription and reporting of the meetings. Prepares and monitors official graduate program correspondence to trainees to include all academic status changes and timelines to degree. Directs the educational auditing process of trainees, including tracking completion progress and identifying outliers while preparing plans for remediation of identified deficiencies. Prepares, edits and distributes correspondence and complex reports as needed for SGS leadership
Participates in the planning of programmatic events: information session, orientations, courses, qualifying exams, dissertation defenses, graduate program special topics seminars, retreats and symposia
Coordinates graduate program faculty appointment and reappointment process; a) works closely within the Graduate School Dean's Office for all faculty transactions and b) works closely with the Graduate Program Chair to prepare the appointment/reappointment data based on established guidelines from the Office of the SGS Dean
Manages programmatic intranet site and external internet sites for accuracy related to programmatic statistics, degree plans, course descriptions, faculty membership and outcomes
Acts as a liaison between the departmental offices, service departments and the individual graduate training programs. Provides SGS subject matter expertise as required by internal departments including Academic Information Systems, Campus Solutions and HCM teams, Registrar and Student Accounting offices as related to trouble-shooting software and processes
Creates and approves HCM forms when needed per training grant activity and/or departmental requests
Courteously facilitates and responds/resolves requests, complaints and communication with staff, faculty students and guests. Exercises good judgement, discretion and diplomacy in communications
Assists in the development of complex reports and presentations for the Graduate School Dean's Office
Performs other duties as assigned
Qualification
Required
Bachelor's Degree in business administration, healthcare administration, or directly related field
4 years related experience
Will consider additional years progressively responsible administrative experience in business, medical, scientific or health care environment in lieu of education
Benefits
PPO medical plan, available day one at no cost for full-time employee-only coverage
100% coverage for preventive healthcare-no copay
Paid Time Off, available day one
Retirement Programs through the Teacher Retirement System of Texas (TRS)
Paid Parental Leave Benefit
Wellness programs
Tuition Reimbursement
Public Service Loan Forgiveness (PSLF) Qualified Employer
Company
UT Southwestern Medical Center
UT Southwestern Medical Center offers clinical care, education, and scientific research.
10001+ employees
H1B Sponsorship
UT Southwestern Medical Center has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (358)
2024 (238)
2023 (266)
2022 (274)
2021 (213)
2020 (179)
Funding
Current Stage
Late StageTotal Funding
$22MKey Investors
The Dallas FoundationPatient-Centered Outcomes Research Institute
2023-06-20Grant
2023-04-20Grant· $4M
2023-03-28Grant· $18M
Leadership Team
Chris Rubio
Interim Chief Executive Officer, Clements University Hospital
Dennis Pfeifer
AVP & CTO University Health System
Recent News
2025-12-26
Medical Xpress - latest medical and health news stories
2025-12-24
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