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Kisinger Campo & Associates, Corp. (KCA) · 5 hours ago

Administrative Support / Catering Coordinator

Tampa, FL

Full-time

Onsite

New Grad, Entry Level

Kisinger Campo & Associates, Corp. (KCA) is seeking an Administrative Support Specialist to provide clerical and operational assistance to technical staff and management. The role involves supporting daily office operations, coordinating catered lunches, and assisting with event logistics.

ArchitectureCivil EngineeringConstruction

Responsibilities

Perform general administrative support for office and engineering staff, including data entry, printing, copying, scanning, and mailing lists

Provide support for company events, employee gatherings, and special projects as assigned

Coordinate catered lunches for meetings, training, and company events, including placing orders, confirming details, and communicating with vendors

Assist with setup and cleanup of conference rooms and common areas before and after meetings, lunches, and company events

Maintain office supply inventory, place orders, and organize supply storage areas

Create and submit purchase orders

Handle daily mail distribution, UPS shipments, and occasional post office runs

Assist technical personnel with the preparation, data entry, assembly, and collation of technical proposals and presentation packages, including copying, printing, and binding

Assist with utility coordination, including processing design tickets and maintaining follow-up spreadsheets with utility owners

Coordinate corporate vehicle reservations and scheduling

Ensure completion, filing, and submission of vehicle-related documentation, including accident reports, inspections, mileage logs, maintenance records, and workers’ compensation forms; coordinate administrative vehicle repairs as needed

Maintain and update PTO calendars

Coordinate registrations for trainings, career fairs, association seminars, meetings, and luncheons

Support front desk operations by answering phones, greeting visitors, and serving as backup to the Receptionist, including lunch and break coverage