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The Lundquist Institute for Biomedical Innovation at Harbor-UCLA Medical Center · 3 weeks ago

Program Coordinator

Torrance, CA

Full-time

Onsite

Entry, Mid Level

$25/hr - $37/hr

The Lundquist Institute for Biomedical Innovation at Harbor-UCLA Medical Center is an independent, non-profit biomedical research organization. They are seeking a Program Coordinator to manage the day-to-day administration of the ACGME residency/fellowship program(s), ensuring compliance with accreditation standards and facilitating communication between various stakeholders.

BiotechnologyMedicalNon Profit

Responsibilities

Develop understanding of ACGME policies and procedures, including familiarity with the Common

Program Requirements, Specialty-Specific requirements, and Institutional Requirements

Maintain all essential documents required for program accreditation and ensuring program faculty possess the appropriate credential indicated by the program’s Review Committee. This includes confirming that

CVs containing a current list of publications and scholarly activity are logged in ACGME WebADS system, as required by ACGME

Assist the PD in maintaining the program’s ACGME WebADS system; keep a working copy and make changes on an ongoing basis

Manage and coordinate ACGME site visits, including preparation of the site visit documentation. Along with the PD, help prepare program, faculty, and residents/fellows for site visit; arrangement meeting rooms; ensure required documents are available to the site visitor as requested; and serve as key participate in the site visit

Prepare Program Letters of Agreement (in coordination with GME office leadership) with participating institutions and training sites. Ensure agreements are revised as needed

Under the direction of the PD, preparing the documentation for the Annual Program Evaluation for submission to the Institutional Sponsor as part of the annual Institutional required, as required by ACGME

Administer New Innovations Residency Management System for the program(s), including maintaining resident/fellow demographic data; resident/fellow schedules, importing program and rotation goals and objectives; conferences attendance tracking; and ensuring timely completion of duty hour reports

Ensure residents/fellows submit case/procedure log data in appropriate systems as required by ACGME Review Committee

Distribution of required documents to faculty and resident, including rotation goals and objectives, program manuals, program policies, etc

Establish and ensure compliance with program-specific credentialing requirements (e.g., ACLS, PALS, ATLS, etc.)

Ensure resident/fellow compliance with Institutional credentialing and HR requirements, including medical licensees, DEA licenses, employee health, mandatory education training, and other training as required

Complete surveys and ensure information is current in various GME systems

Coordinate and staff various committees, including residency management meetings, faculty curriculum. committee meetings, departmental meetings, meetings with PD, and with the resident/fellows, and follow up on action items as required

Manage administrative and planning for logistics for meetings and conferences, including monthly lecture series, conferences, grand rounds, journal club, M&M, ACLS courses, and in-service exams

Compile and submit required data elements to the Specialty Boards and other professional organizations as required

In consultation with the PD, develop and maintain resident/fellows schedules, including rotation schedules, call schedules, and clinic schedules; maintain current schedules into New Innovations and update as needed

Coordinate information and schedules with other services, sites, and departments, including rotation/call schedules, and evaluations

In collaboration with GME office leadership and Program Director in development of program evaluations that measure resident/fellow performance, faculty performance, educational content of rotations, and the program

Administer the evaluation process for the program in New Innovations, and ensure timely completion of evaluations, including rotation evaluations, attending evaluations, resident evaluations, summative evaluations, and annual evaluations

In collaboration with GME office leadership and Program Director, coordinate feedback process to division directors regarding rotation evaluations; analyze evaluation data and develop recommendations for curricular and service changes as needed

Maintain educational files for all current resident/fellows and graduates

Track resident/fellow leave (vacation, sick, educational)

Process reimbursement requests for supplies, travel, etc

Attend local, state, and national GME and ACGME conferences

Collaborate with national colleagues, become an active member in national organizations (e.g., specialty association, TAGME, etc.)

Attend scheduled GME training sessions/program coordinator meeting

Collaborate with the PD to establish program requirements, including rotation dates, number of students per rotation, etc

Act as the first point of contact for students

Prepare the packets for all incoming medical students, including scheduling of orientation for each student

Ensure medical student meets compliance documentation, including immunizations, Letter of Good Standing, evaluation, test scores, etc

Conduct orientation with a scheduled group of medical students

Ensure evaluations are completed by PD or preceptor in a timely manner

Qualification

ACGME complianceProgram administrationOffice managementDatabase managementMedical educationCommunication skillsCollaborationOrganizational skills

Required

Experience in administration and/or office management in an academic healthcare setting

Preferred

Desired experience with CGME and other accrediting and regulatory bodies that affect resident and fellow education

Company

The Lundquist Institute for Biomedical Innovation at Harbor-UCLA Medical Center

The Lundquist Institute (TLI) for Biomedical Innovation at Harbor-UCLA Medical Center is a leading nonprofit biomedical research organization that has been shaping the future of healthcare since 1952.

Founded in 1952