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Independence Health System · 2 weeks ago

FACILITIES ADMINISTRATIVE ASSISTANT

Latrobe, PA

Full-time

Onsite

Entry Level

1+ years exp

Independence Health System is a healthcare provider dedicated to delivering quality services. The Facilities Administrative Assistant is responsible for managing daily clerical and administrative support to optimize workflow and ensure efficient department operations.

Health CareHospital

Responsibilities

Answers phones, takes messages, answers question and handles inquiries within capacity. Redirects calls as needed. Interprets incoming messages and notifies leaders or appropriate staff of information requiring immediate attention

Maintains filing systems as assigned and supports applicable software systems as required

Prepares and disseminates correspondence, memos and forms. Transcribes and distributes letters, memoranda, statistical and information reports, and other documents when needed

Performs duties associated with special project assignments

Provides clerical support to various hospital and system wide committees

Responds to and resolves administrative inquiries and questions

Coordinates and schedules travel, meetings and appointments as needed

Prepares meeting agendas and materials; arranges for meeting rooms and completes meeting minutes

Maintains calendar appointments allowing maximum time efficiency

Maintains office supplies and coordinates maintenance of office equipment

Manages paperwork, scheduling, and communication/coordination with administrative staff/department managers

Coordinates payroll functions and assists in staff scheduling as needed

Works with manager to identify opportunities for department performance improvement and monitors activities

Other duties as assigned

Qualification

Microsoft OfficeOrganizational skillsCommunication skillsAdministrative experienceAttention to detailIndependent thinkingOffice equipmentMulti-taskingLeadership abilityCritical thinking

Required

High School Diploma, GED or higher level of education

One (1) to three (3) years of experience in administrative role

Strong leadership ability, good organizational skills, independent and critical thinking skills, sound judgment

Strong ability to communicate complex and/or controversial topics and concepts to a wide and diverse audience

Knowledge of basic office equipment

Proficient in modern office practices and procedures

Ability to multi-task and prioritize assignments with attention to detail

Proficiency in Microsoft Office; Outlook, Excel, Word, and PowerPoint (additional software programs as needed)

Act 34-PA Criminal Record Check from the PA State Police system

Preferred

Associates Degree in related field

Experience in Healthcare setting

Completion of medical terminology course

Completion of transcription course

Company

Independence Health System

Glassdoor3.1

Independence Health System offers patients nationally recognized quality care in cardiology, orthopedics, palliative care, and maternity as well as a broad range of surgical, medical, emergency, and behavioral health services, and an extensive network of primary care physicians.

Founded in 2004

Greensburg, Pennsylvania, USA

1001-5000 employees