UC Irvine · 3 weeks ago
Temporary Executive Administrative Coordinator
Irvine, CA
Full-time
Onsite
Mid Level
$31.47/hr - $37.38/hrUC Irvine is a prestigious public university known for its academic achievement and innovation. They are seeking a Temporary Executive Administrative Coordinator to provide high-level administrative support, manage complex schedules, and coordinate events while ensuring effective communication with various stakeholders.
Higher Education
Responsibilities
Provide comprehensive executive administrative support, including managing complex calendars, coordinating high-level meetings/events, handling travel, purchasing, reimbursements, and monitoring office-wide inboxes
Independently manage small- to medium-scale administrative and analytical projects, prepare briefing materials, talking points, reports, and confidential documents for executive leadership
Coordinate logistics for meetings, conferences, and special events, including facilities, vendors, caterers, and onsite support; manage conference room calendars and reservations
Serve as a trusted liaison to faculty, staff, donors, invited guests, and university VIPs, handling sensitive communications with discretion and diplomacy; act as backup to the Vice Chancellor’s Executive Assistant as needed
Qualification
Required
Demonstrated experience providing high-level administrative or executive support in a complex organization, handling confidential and sensitive matters with discretion
Strong organizational and multitasking skills with the ability to independently prioritize competing demands and meet tight deadlines
Proven ability to draft, edit, and prepare professional documents, reports, presentations, and briefing materials
Excellent interpersonal and communication skills, with the ability to work effectively with senior leadership and external stakeholders
Ability to read, write, and follow written and oral instructions in English
Preferred
Experience supporting executive leadership in higher education, healthcare, or similarly complex institutional environments
Comfort working with donors, high-profile guests, and VIPs in formal and high-visibility settings
Experience coordinating events, committees, or cross-functional initiatives, including analytical or policy-related projects
Familiarity with developing efficient administrative systems for tracking initiatives, communications, and assignments
Benefits
Medical insurance
Sick and vacation time
Retirement savings plans
Access to a number of discounts and perks
Paid vacation
Holidays
Sick leave
Company
UC Irvine
UC Irvine
Founded in 1965
10001+ employees
H1B Sponsorship
UC Irvine has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (113)
2024 (86)
2023 (99)
2022 (76)
2021 (81)
2020 (79)
Funding
Current Stage
Late StageLeadership Team
Anand Gala
CEO Roundtable Member
Bob Romney
Chancellor's CEO Roundtable
Recent News
Business News: Pasadena Star-News
2025-12-29
2025-08-08
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