Sumitomo Pharma America, Inc. · 1 day ago
Legal Operations Administrator
United States
Full-time
Remote
Mid Level
$63K/yr - $78K/yr
3+ years expSumitomo Pharma America, Inc. is a global pharmaceutical company focused on addressing patient needs in various health sectors. They are seeking a Legal Operations Administrator to provide administrative support to the Legal Department, improve operational efficiency, and manage legal processes and vendor relationships.
Pharmaceuticals
Responsibilities
Identify, design, and implement scalable legal processes and workflows to improve efficiency and reduce risk
Support all aspects of setting up and maintaining purchase orders
Support work orders and invoicing under intercompany and external vendor agreements
Obtain and submit accruals from external vendors in compliance with applicable laws
Support Chief Legal Officer’s direct reports with meeting scheduling and expense reports
Review and distribute mail in compliance with company data retention schedule
Manage Legal Teams channel and filing site in compliance with company data retention schedule, and to ensure consistent organizational structure and efficient access to information
Support legal department projects and initiatives (e.g., system/process implementations, restructuring activities), including timelines, deliverables, and stakeholder communications
Retrieve contracts from and uploading contracts to ECMS (CLM)
Oversee relationships with external counsel and legal vendors, including ensuring engagement letters are in place and on file, and POs in place
Monitor legal spend and support budgeting, forecasting, and cost-saving initiatives
Support corporate governance activities, including board documentation, policy development, regulatory filings, and entity restructuring
Ensure legal operations align with pharmaceutical compliance standards and industry regulations
Act as a liaison between legal and other departments to ensure seamless legal service delivery
Support preparation of PowerPoint presentations
Qualification
Required
Bachelor's degree required
3-5 years of experience in legal administration with some operational experience
Demonstrated experience in process improvement, project management, and cross-functional collaboration
Excellent organizational, analytical, and communication skills
Experience supporting legal teams in a regulated industry
Ability to manage multiple priorities in a fast-paced environment
Strategic thinker with a continuous improvement mindset
Comfortable working with senior leadership and cross-functional teams
Preferred
Paralegal certification preferred
Proficiency in legal tech platforms (e.g., CLM (ECMS/iCertis), e-billing, Oracle, SAP, Workday, PowerPoint, Word, Excel) preferred
Benefits
Opportunity for merit-based salary increases
Overtime
Short incentive plan participation
Eligibility for our 401(k) plan
Medical
Dental
Vision
Life and disability insurances
Leaves provided in line with your work state
Up to 120 hours of vacation per year
11 paid holidays plus additional time off for a shut-down period during the last week of December
80 hours of paid sick time upon hire and each year thereafter
Access to our service recognition program
Company
Sumitomo Pharma America, Inc.
Sumitomo Pharma America (SMPA) is a science-based, technology-driven biopharmaceutical company focused on delivering therapeutic and scientific breakthroughs in areas of critical patient need in oncology, urology, women’s health, rare disease, cell and gene therapies and CNS.
Founded in 2023Marlborough, Massachusetts, US
1001-5000 employeesFunding
Current Stage
Late StageLeadership Team
Adele Gulfo
Chief Executive Officer, Biopharma Commercial
Myrtle Potter
President and Chief Executive Officer, Sumitomo Pharma America
Company data provided by crunchbase