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Gravity · 2 weeks ago

Payroll and Benefits Administrator

Greater Tampa Bay Area

Full-time

Onsite

Senior Level

5+ years exp

Gravity is a platform used by public agencies to manage budgeting and financial reporting. The Payroll & Benefits Administrator will oversee payroll and benefits operations for a global workforce, ensuring compliance and a seamless experience for employees.

Cloud ManagementFinanceGovTechInformation TechnologySaaSSoftware

Responsibilities

Prepare, process, and review bi-monthly and monthly payroll for U.S. and Canadian employees, as well as global contractors

Ensure accurate calculation of wages, bonuses, commissions, and deductions in compliance with all applicable local, state/provincial, and federal regulations

Manage global contractor payments, including invoice tracking, payment scheduling, and adherence to tax requirements

Maintain compliance for all statutory payroll reporting (W-2, 1099, T4, ROE, etc.)

Reconcile payroll accounts, prepare journal entries, and support audits and year-end close processes

Maintain clean, well-documented payroll records, reconciliations, and audit trails

Provide timely, confidential support to employees regarding payroll, taxes, and deductions

Stay current on legislative changes affecting payroll across jurisdictions and recommend required updates

Administer payroll-related benefits for U.S. and Canadian employees, ensuring accurate deductions, employer contributions, and timely remittances

Manage U.S. benefits payroll processes including medical, dental, vision, life insurance, disability, HSA/FSA, and 401(k) plans

Manage Canadian benefits payroll processes including extended health, dental, life insurance, disability, RRSP or group retirement plans, and statutory benefits

Coordinate benefits changes related to onboarding, offboarding, life events, and open enrollment in partnership with People & Culture

Reconcile benefits invoices against payroll deduction and resolve discrepancies promptly

Build and maintain EDI feeds with carriers and review inbound and outbound file feeds for accuracy and compliance

Support compliance and reporting related to taxable benefits and employer contributions in both the U.S. and Canada

Serve as a point of contact for employees on payroll-related benefits questions, escalating plan-specific issues to brokers as needed

Work closely with the People & Culture team to maintain accurate employee and benefits data across HRIS and payroll systems

Partner with Finance leadership on payroll accounting, benefits reconciliations, and cash flow forecasting

Collaborate with external vendors including payroll providers, benefits brokers, tax agencies, and accounting firms

Identify and implement process improvements to enhance payroll and benefits accuracy, efficiency, scalability, and reporting

Qualification

Payroll administrationBenefits administrationPayroll regulations knowledgeHRIS systems experienceAnalytical skillsProcess improvementPayroll/benefits certificationAttention to detailOrganizational skillsCommunication skillsProblem-solving skills