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We. Communications · 4 hours ago

Executive Assistant, Health Comms team

New York, NY

Full-time

Hybrid

Mid, Senior Level

$66K/yr - $82K/yr

5+ years exp

We. Communications is dedicated to bridging the gap between technology and humanity. The Executive Assistant for the Health Team plays a crucial role in providing comprehensive administrative support to Senior Leaders, ensuring smooth daily operations and effective communication across the team.

Cause MarketingDigital MarketingMarketingPublic RelationsSocial Media

Responsibilities

Provide dedicated support and partnership to members of the North America Health Senior Leadership Team, including managing executive email inboxes, calendars, travel arrangements, expense reports, and correspondence on behalf of the executives

Act as the primary gatekeeper and key contact for the executive, embodying their high standards of professionalism and customer service at all times

Conduct weekly check-ins to offer insights and additional context, supporting executive decision-making processes

Demonstrate an understanding of the deadline-driven, detail-oriented nature of the business, consistently delivering value-added services and strengthening professional relationships

Take ownership of logistics for business travel, new business presentations, marketing sponsorships, team-building activities, client and team gifting, and more

Manage and secure key dates, locations, catering, transportation, lodging, dining reservations, and venue resources. Confirm attendance with participants and liaise with internal teams to ensure the success of events

Draft and send correspondence to staff on behalf of the executive as needed

Conduct the monthly review and analysis of the New York office budget reports for the NYC General Manager

Research relevant or industry-specific data and information as required, and assist in drafting, composing, editing, and proofreading reports

Liaise with teams throughout the agency to provide relevant information and resources on both a reactive and proactive basis. Follow up after meetings as directed by executives

Provide influencers, clients, and team members with pertinent information and resources, ensuring effective follow-up post-meetings as directed by the executive