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WVU Medicine · 2 weeks ago

Unit Secretary - ICU

Weirton Medical Center (WMCH)

Full-time

Onsite

Entry Level

1+ years exp

WVU Medicine is a healthcare provider seeking a Unit Secretary for their ICU department. The role involves performing clerical and receptionist duties, assisting physicians, and ensuring efficient patient care operations.

Health CareHospitalMedical

H1B Sponsor Likely

Responsibilities

Performs clerical duties related to patient care, including:

Enters pending final discharge into SMS (INVISION) system

Identifies patient records accurately with patient label

Reduces bulky charts as necessary; maintains storage of partial medical record until patient is discharged

Assembles packets for diagnostic studies, admissions and surgical procedures

Retrieves old medical records when directed

Maintains housekeeping list of discharges and transfers

Prepares alert band for patient allergies

Prepare all medical records on discharge

Organizes and fills medical record as needed

Fax discharge instructions to the patient’s primary care physician after discharge

Prepare IDT document

Notify monitor tech when a patient leaves the unit for a test/ procedure

Assists the physician including:

Provide appropriate medical record to physicians

Notifies nurses of physician’s presence on department

Complete the necessary requisitions and forms

Forwards requisition forms to appropriate departments

Schedules diagnostic studies as ordered

Schedules surgery as ordered

Signs orders with full name and time when completed

Provides charge nurse with orders to approve and sign

Accepts written orders only from physician; does not accept verbal orders

Notify physician’s offices regarding consults

Provide assistance and providing resources regarding EMS (electronic medical record)

Prepares the medical record by the following:

Transcribes physician's orders from medical record to Kardex and/or medicine sheets (Skilled unit)

Schedules diagnostic studies

Schedules surgery

Signs orders with full name and time when completed

Provides charge nurse with orders to approve and sign

Accepts written orders only from physician; does not accept verbal orders

Completes ordered daily lab work (Skilled Unit)

Notifies appropriate staff of STAT orders

Prepares all reports, records, and permits as directed by the registered nurse, including:

Places lab, X-Ray and other reports on patient's medical record after the reports are checked by the registered nurse

Completes specific unit forms

Prepares permits for nurse to complete

Performs SMS (INVISION) functions: i.e. order entry, cancel, discontinues, discharge, consults, work requests, etc

Acts as receptionist for the nursing unit including:

Greet visitors, make eye contact and walk them to the patient’s room

Records and relays messages accurately to unit personnel

Answers telephone and responds to the intercom; keeps telephone lines open for incoming calls

Answer telephone within 3 rings, state your name, location and ask how may I help you. Do not leave caller on hold longer than 1 minute- check with them if they would like to leave a message or continue to hold

Places calls as directed by nurses and physicians

Answers physician's pages when required

Answers general inquiries from visitors, patients, volunteers and hospital personnel

Answer call lights and notify appropriate staff

Checks incoming mail and distributes

Update white boards in patient’s rooms

Attends in-services and other educational programs as required

Attends and participates in staff meetings

Determines areas of self-improvement; writes developmental goals on performance appraisal

Performs clerical duties related to departmental operations including:

Maintains stock of clerical supplies

Enters CPD and Pharmacy charges, (ED only- completes charging in ED apps)

Enters maintenance work orders

Maintains departmental inventory; enters orders for needed items from storeroom

Assign beepers, complete assignments in the call system, assign/ update attributes as well as preparing the daily assignment sheet for the charge nurse to complete daily assignments

Maintain an organized/ clean nursing area

Clean refrigerator on an as need basis

Participates actively in the quality improvement program

Collect data for quality audits as directed by the director

Collect data for quality logs as directed by the director

Collect data for environmental rounds

Qualification

Medical terminologyCPR certificationMicrosoft OfficeClerical experienceBasic computer knowledgeCommunication skills

Required

High school diploma or equivalent

Preferred

Graduate of a Medical Assistant program or secretarial school

CPR certification

One (1) year of administrative or clerical experience

Company

WVU Medicine

Glassdoor3.6

West Virginia University Health System is a non-profit organization that offers a full range of healthcare services.

Founded in 1898

Morgantown, West Virginia, USA

10001+ employees

https://wvumedicine.org/

H1B Sponsorship

WVU Medicine has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (9)

2024 (11)

2023 (9)

2022 (9)

2021 (7)

2020 (6)