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Geosyntec Consultants · 1 day ago

Marketing and Proposal Coordinator

Tampa, FL

Full-time

Hybrid

Entry Level

2+ years exp

Geosyntec Consultants is an innovative, international engineering and consulting firm serving private and public-sector clients. The Marketing and Proposal Coordinator will support environmental practitioners in developing proposals and sales-support materials while utilizing strong writing and organizational skills.

ConsultingCRMEnvironmental ConsultingInformation TechnologyInnovation Management

Growth Opportunities

Responsibilities

Coordinate with marketing teams and practitioners in the development of new marketing material or updates to existing material

Create first draft/template of news announcements for internal and external posting, as directed and ensure proper circulation for comment

Coordinate with practitioners to maintain master resumes, project descriptions and imagery

Maintain and manage content libraries, including prior proposals, boilerplates, and visuals

Assist with content for online presence, including social media, website and emails

Track and distribute events planning information to practitioners and research event attendees, including maintaining a key meeting calendar

Maintain corporate memberships in client organizations

Prepare proposal/SOQ pursuit memo (guide to preparing the deliverable)

Assist with the preparation and/or assembly of written and visual information for client presentations

Assist in maintaining scheduling and tracking systems for individual pursuit and proposal elements

Help to produce SOQs/proposals, including editing and graphics; formatting, preparing for digital and/or print reproduction

Handle production and confirm needed resources to ensure on-time delivery of SOQs/proposals

Gather content from team and consultants as needed; maintain content libraries / winning examples-templates

Organize and develop task lists from pre-submittal meeting recordings and notes

As directed, monitor sources of industry-related market information; distribute potential leads to proposal and marketing teams

Review, cull, and maintain select sources of industry-related market information

Gather research data related to clients; competitors; past, current, and prospective markets; and relevant corporate experience

Assist in maintaining systems to extract, categorize, and retrieve information related to clients, consultants, personnel, projects, prior proposals, boilerplate, visuals, and mailing lists

Identify needed pursuit information and lead the creation of MS Teams sites for proposal teams, load folder with key information, and identify and add team members (branch/region/CMSS firm-wide)

Develop proposal and cover letter templates

Assist with graphics concepts and development, writing/content, and proofreading

Handle requested edits to marketing content such as press releases and article drafts

Coordinate the development and submittal of project award entries

Participate in data gathering for strategic plans, reports, and meetings

Participate in RFQ/RFP review and/or strategy sessions to analyze a potential client in terms of target market, project size, probability of selection, and timing in order to recommend a go/no go decision

Assist in special corporate events planning (e.g. practice group conferences, receptions, open houses, etc.)

Participate in marketing associations for professional development of marketing functions (i.e., SMPS, APMP); and

Perform special projects and related work as required

Drive personal, company, and rental vehicles to client or company project or office sites, and other business locations, as needed

Qualification

Proposal developmentMS Office proficiencyWriting skillsGraphic design experienceProject managementMultitaskingAnalytical thinkingAttention to detailCollaboration skills

Required

Bachelor's degree from an accredited college with a major in an applicable discipline

Demonstrated writing skills, including the ability to think critically and analytically about the purpose of the document and how the content might be improved

Formatting, writing, editing, and proofreading skills with strong attention to detail

Windows proficiency including, MS Professional (Word, Excel, and PowerPoint), Adobe Acrobat, and typing ability

Ability to understand and follow complex oral and written instructions

Ability to multitask, prioritize, and manage workflow

Ability to work both collaboratively and independently to perform effectively under tight deadlines

Valid U.S. driver's license and a satisfactory driving record for business travel