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Warren CAT · 3 weeks ago

Service Administrative Assistant I

Amarillo, TX

Full-time

Onsite

New Grad, Entry Level

0+ years exp

Warren CAT is seeking a Service Administrative Assistant I to join their team. The role involves scheduling appointments, managing work orders, and providing administrative support to ensure efficient operations and excellent customer service.

Commercial Real EstateReal EstateReal Estate Investment

Growth Opportunities

Responsibilities

Open Work Orders for Customers

Updating the aged WIP (Work in Progress)

Uploading Technician Notes

Preparing work orders for Invoicing

Collecting pre-payments, final payments, and sending for credit approval

Issuing PO’s to our vendors

Communicating with customers and providing excellent customer service for internal and external customers

Reconcile P-card’s for business needs

Coordinate and arrange meetings/travel; prepare agendas; record and transcribe minutes of meetings; conduct research and compile reports as needed

Order and maintain supplies; arrange for equipment maintenance

Additional duties as assigned by supervisor

Qualification

MS Office SuiteCustomer serviceReport writingCommunicationProblem solving

Required

High school diploma or general education degree (GED); or one to three months related experience and/or training; or equivalent combination of education and experience

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals

Ability to write routine reports and correspondence

Ability to speak effectively before groups of customers or employees of organization

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form

Ability to deal with problems involving several concrete variables in standardized situations

Knowledge of MS Office Suite software