Medartis Inc. - United States · 3 days ago
Administrative Assistant
Warsaw, IN
Full-time
Onsite
Entry Level
2+ years expMedartis Inc. is a leading manufacturer and provider of medical devices for orthopaedics, and they are seeking an Administrative Assistant to provide comprehensive administrative and executive-level support to leadership. The role involves managing office operations, scheduling, travel arrangements, and supporting HR-related functions while ensuring professionalism and efficiency in a fast-paced environment.
Medical Device
Responsibilities
Provide administrative and executive support to leadership, including calendar coordination, meeting preparation, and follow-upPrepare meeting agendas, materials, and presentations as requested
Attend meetings and serve as the primary note-taker, capturing accurate and detailed meeting minutes, action items, and follow-up items
Distribute meeting notes and track follow-up items as needed
Manage confidential and sensitive information with professionalism and discretion
Coordinate domestic and international travel arrangements for employees as requested
Prepare and submit expense reports with a high level of attention to detail and timeliness
Serve as backup support for payroll processing, as needed
Maintain all HR records and personnel files in compliance with company policies and legal requirements
Coordinate onsite and offsite lunches, dinners, and internal meetings or events
Reserve offices and conference rooms for internal meetings, interviews, and visiting guests, ensuring space availability and readiness
Ensure a professional and welcoming front desk and office environment
Manage office supply inventory, proactively monitoring usage and ensuring appropriate stock levels at all times
Coordinate with vendors as needed related to office supplies and services
Support employee engagement initiatives and company events as assigned
Provide general administrative support to leadership and the HR team as needed
Qualification
Required
High school diploma, GED, or equivalent
Ability to work independently to execute assigned responsibilities with little supervision
High level of accountability to complete task and projects accurately and on time
Proficient in the use of Microsoft Office (Teams, Outlook, Word, Excel and PowerPoint)
Excellent verbal and written communication
Must possess strong decision making and problem-solving skills
Preferred
Two to three years' experience in an office setting preferred
Company
Medartis Inc. - United States
At Medartis, we develop, manufacture and distribute titanium screws and plates, surgical instruments and system solutions for fracture fixation.
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase