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Patriot Enterprises LLC · 3 weeks ago

Executive Secretary / Executive Admin Assistant – Junior

Arlington, VA

Full-time

Onsite

Entry Level

3+ years exp

Patriot Enterprises LLC is seeking an Executive Secretary / Executive Admin Assistant to provide executive-level administrative support. The role involves managing calendars, organizing meetings and events, and preparing correspondence and reports.

Business DevelopmentConsultingManagement Consulting

No H1B

U.S. Citizen Only

Responsibilities

Plan, coordinate, and organize meetings and events (on/off site); secure facilities/equipment, operate presentation equipment, take attendance, draft/distribute minutes. Final decisions remain with the Government

Maintain and coordinate daily, shortterm, and longterm calendars in Outlook; compose schedules, itineraries, and meeting arrangements; keep calendars current and resolve conflicts

Issue standardized calendar invites that include classification level, purpose, invitees, meeting POC, scheduler name; set recurring meetings in sixmonth increments and refresh invitees

Prepare and develop correspondence, reports, memoranda, presentations, and readytosend emails for organizationwide distribution

Track daily work schedules and responsibilities for GO/SES headquarters leadership (PEO, Executive Director, Chief of Staff, and Senior Leader organizations)

Schedule and maintain conference room calendars; review at least quarterly and publish seating/equipment/schedule information

Qualification

Calendar managementMeeting coordinationReport preparationStatistical analysisCommunication skills

Required

Provides executive-level administrative tasking by conducting research, preparing statistical reports, managing taskers, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings

Maintain and coordinate daily, shortterm, and longterm calendars in Outlook; compose schedules, itineraries, and meeting arrangements; keep calendars current and resolve conflicts

Issue standardized calendar invites that include classification level, purpose, invitees, meeting POC, scheduler name; set recurring meetings in sixmonth increments and refresh invitees

Prepare and develop correspondence, reports, memoranda, presentations, and readytosend emails for organizationwide distribution

Track daily work schedules and responsibilities for GO/SES headquarters leadership (PEO, Executive Director, Chief of Staff, and Senior Leader organizations)

Schedule and maintain conference room calendars; review at least quarterly and publish seating/equipment/schedule information

Bachelor's degree

Less than 3 years performing duties described in the functional description

Must be a United States citizen