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Aviation Institute of Maintenance · 6 hours ago

Student Account Financial Specialist (Bursar)

Duluth, GA

Full-time

Onsite

Entry Level

$22/hr - $24/hr

2+ years exp

The Aviation Institute of Maintenance (AIM) is a premier institution dedicated to advancing the field of aviation maintenance through exceptional education and training. The Student Account Financial Specialist (Bursar) is responsible for overseeing the management and allocation of federal funds, alternative funding options, and third-party billing and payments, ensuring compliance and timely processing.

EducationHigher EducationTraining

Responsibilities

Administer the disbursement of federal funds and alternative funding options, ensuring compliance with regulations and institutional policies

Oversee third-party billing processes and payments, coordinating with various stakeholders to ensure accurate and timely financial transactions

Manage the timely processing and return of Title IV refunds, while monitoring student accounts to confirm that tuition obligations are met promptly

Perform and track all third-party billing, including WIA, TA, and Vocational Rehabilitation, ensuring accurate and timely processing of student accounts

Manage and document the closeout process for student accounts related to drops and graduates, preparing reports for accrediting agencies and ensuring compliance with US Department of Education regulations

Regularly review student accounts and ledgers to ensure sufficient funding for tuition and related charges, monitoring Title IV credit balances and identifying appropriate refund or repayment options

Meet with students to discuss payment schedules, establish arrangements, and track all cash payments to maintain accurate records

In coordination with the Financial Aid Department, process and record student refunds within 30 days of the drop date, ensuring all exit paperwork is completed, including the Bursar Exit Letter and Refund Exit Form

Document all relevant transactions and communications in CampusNexus, including ESI notes, alternative loan applications, and TA forms, to maintain comprehensive student records

Prepare and submit weekly deposits and monthly submissions of authorized accounts payable to accounting for processing

Receive and upload signed Student Portal Agreements and maintain inventory supplies for the office as authorized by the Supervisor

Attend monthly Census Meetings and Bursar training sessions and engage in ongoing professional development through conferences and seminars

Participate in the onboarding and mentoring of new employees, fostering a positive work culture that supports institutional goals and enhances student experiences

Qualification

Financial managementAccounting experienceCompliance knowledgeMS Office proficiencyCustomer service skillsAnalytical skillsDetail-orientedInterpersonal skillsCommunication skillsTeam collaborationOrganizational skills

Required

High School Diploma or GED, or equitable on-the-job experience

Minimum two (2) years financial or accounting experience, preferably in an academic environment

Strong math and accounting skills

Ability to work in a fast-paced, performance-driven, compliance-oriented environment

Detail-oriented, analytical, highly organized, and have the ability to multi-task and work well under pressure

Demonstrate a high level of integrity, discretion, strong work ethic, and professionalism

Persuasive and effective verbal and written communication skills, with a strong focus on customer service

Must be able to work independently and as collaborative team member and have exceptional interpersonal skills

Excellent computer skills are required with proficiency in MS Office applications including, but not limited to, Word, Excel, Outlook, SharePoint, and Teams

Ability and willingness to work outside of regular work shifts, including evenings and/or weekends as necessary or as requested by Supervisor

Ability and willingness to travel locally or overnight occasionally for business