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DLA Piper · 9 hours ago

Operations Coordinator

DFW Metroplex

Full-time

Hybrid

Entry Level

2+ years exp

DLA Piper is a collaborative and supportive firm that values its people. The Operations Coordinator will coordinate work requests to ensure the functionality, security, safety, and comfort of the office while supporting the Operations Manager in various administrative tasks.

AdviceLaw EnforcementLegalProfessional Services

No H1B

Responsibilities

Coordinates the day-to-day service and repair requests with internal facilities staff, landlord and external vendors to maintain the functionality of the office and its furniture and fixtures

Maintains office security system, coordinates with landlord and landlord’s security staff on office security cards and issues building passes for the removal of packages and boxes

Leads, recruits, trains and maintains Safety and Evacuation teams which includes planned fire drills and coordination with landlord

May prepare and coordinate Operations communications to office staff and sub-tenants

May conduct all or part of the Operations portion of the new hire orientation

Process and GL code all invoices for operations for Operations Manager/Supervisor signature

Reviews all “unidentified mail” in order to allocate to the appropriate recipient

Will assist with the ordering of office supplies including toner and printed stationery

May assist with stocking visitor offices and conference rooms with supplies

Other duties as assigned

Qualification

Operations coordinationSafetyEvacuation trainingExcel skillsWord skillsCommunication skillsOrganizational skills

Required

Good communication skills required to interact with staff and attorneys on a regular basis

Strong organizational skills and ability to work effectively in a fast-paced environment

Must have intermediate Excel and Word skills

High School or GED

2 years of general office or operations/facilities experience

Effectively communicate, verbally and in writing, with clients, lawyers, business professionals, and third parties

Produce deliverables, answer phone calls, and reply to correspondence in an efficient and responsive manner

Provide timely, accurate, and quality work product

Successfully meet deadlines, expectations, and perform work duties as required

Foster positive work relationships

Comply with all firm policies and practices

Engage in both physical and sedentary activity, such as (a) working at a computer for extended periods of time, including on-screen reading and typing; (b) participating in digital/virtual conference calls; (c) participating in meetings as needed

Ability to work under pressure and manage competing demands in a fast-paced environment

Perform all other duties, tasks or projects as assigned