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CoorsTek, Inc. · 4 days ago

Sr Executive Assistant

Golden, CO

Full-time

Onsite

Mid, Senior Level

$82K/yr - $108K/yr

5+ years exp

CoorsTek, Inc. is committed to bringing safety, quality, and customer focus to advanced ceramics manufacturing. The Sr Executive Assistant will provide high-level administrative support to three C-Level executives, managing their schedules, correspondence, and travel plans while ensuring effective communication throughout the organization.

ElectronicsHealth CareManufacturing

Hiring Manager

Mary Rafert

Responsibilities

Independently provide high level administrative support to executives including managing calendars of appointments; completing expense reports; composing and preparing correspondence that may be confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings

Plan, coordinate, and ensure the executives schedules are followed and respected. Provides "gatekeeper" and "gateway" role, creating win-win situations for direct access to executives’ time and office

Compose correspondence requiring knowledge of executives’ views, philosophy, and some understanding of technical matters, may sign for executive when technical or policy content has been authorized

Proofread and correct prepared materials for grammar, spelling, punctuation, format, syntax, and content

Requisition needed supplies, equipment, and repair and maintenance services through agency channels as needed

Work cooperatively with other administrative assistants and other employees at various levels throughout the organization

Welcome visitors, answers questions and meeting requests directed to executives

Summarizes content of incoming materials, specially gathered information, or meetings to assist executives; coordinates the new information with other sources; draws attention to important matters or areas of conflict

Respond to project requests that are of an administrative nature

Research, prioritize, and follow up on incoming issues and concerns addressed to the executives, including those of a sensitive or confidential nature. Determine appropriate course of action, referral, or response

Provide a bridge for smooth communication between the executives’ offices and internal departments, demonstrating leadership to maintain credibility, trust and support with senior management staff

Work closely and effectively with the executives to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Act as a "barometer," having a sense for the issues taking place in the environment and keeping the executives updated

Achieve high performance goals and meets deadlines in a fast-paced environment

Prioritize conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures

Qualification

Microsoft OfficeAdobe Acrobat ProOrganizational chartsInterpersonal skillsCommunication skills

Required

College degree or equivalent experience plus minimum of five (5) years' related experience supporting C-Suite level Executives

Highly proficient in Microsoft Office (Outlook, Word, Excel, and Power Point)

Proficient in Adobe Acrobat Pro

Knowledgeable in creating and updating complex organizational charts; preferably knowledge with Org Plus software

Exhibits strong interpersonal and organizational skills, great attention to detail as well as excellent listening, verbal and written communication skills

Must be able to work with a diverse variety of people from different cultures and backgrounds

Able to balance directing and influencing others with a service mentality and approach

Company

CoorsTek, Inc.

Glassdoor3.7

CoorsTek is the international partner of choice for companies requiring the unique, high-performance properties of products manufactured from engineered technical ceramics and advanced materials.

Founded in 1910

Golden, Colorado, USA

5001-10000 employees