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Washington University School of Medicine in St. Louis · 2 weeks ago

Events Specialist and Project Coordinator - Office of the Dean of Arts & Sciences

Washington University Danforth Campus

Full-time

Onsite

Entry Level

$23.37/hr - $36.19/hr

2+ years exp

Washington University School of Medicine in St. Louis is seeking a motivated Events Specialist and Project Coordinator for the Office of the Dean of Arts & Sciences. This role involves coordinating and managing events, providing administrative support, and working closely with various stakeholders to ensure successful execution of events.

EducationMedicalUniversities

Responsibilities

Coordinate and manage all aspects of events for the Dean’s Office

Oversee all logistics: space needs, reservations, applicable safety precautions, parking, vendor management, food, florals, etc

Build relationships with university partners across schools and departments, and with external vendors and attendees

Adhere to established budget, track expenses, and ensure that invoices are submitted on time

Independently facilitate planning meetings with committees, developing agendas and supporting documents

Collaborate with A&S Marketing and Communications to develop communication strategy for events. Assist in the publication and promotion of events, including developing email invitations, and flyers

Track metrics for each event, including RSVPs and attendance. After events, review and analyze the planning process and event, using surveys and debriefings to determine successes and future improvements

Perform other duties as assigned

Provide administrative support for various projects, including, but not limited to, scheduling, faculty workshops, and meetings

Work with senior leadership to schedule and organize project meetings

Triage incoming requests for senior leadership in the Dean’s office by gathering facts, researching issues, making proactive inquiries, etc., to provide context and knowledge when responding

Schedule diverse and complex appointments, meetings, itineraries, and travel arrangements

Compose, edit, and proofread a variety of materials

Compile data and information in appropriate formats

Perform other duties as assigned

Qualification

Event PlanningBudget ControlCommunication StrategyAdministrative SupportRelationship BuildingMultitaskingDetail-OrientedInterpersonal CommunicationOral CommunicationWritten Communication

Required

Bachelor's degree or combination of education and/or experience may substitute for minimum education

Event And/Or Meeting Planning (2 Years)

No specific certification/professional license is required for this position

Ability to travel to on- and off-campus locations as required

Preferred

Bachelor's degree

Experience working in a higher education setting

Administrative support experience

Benefits

Up to 22 days of vacation, 10 recognized holidays, and sick time.

Competitive health insurance packages with priority appointments and lower copays/coinsurance.

Take advantage of our free Metro transit U-Pass for eligible employees.

WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

We offer 4 weeks of caregiver leave to bond with your new child.

Family care resources are also available for your continued childcare needs.

Need adult care? We’ve got you covered.

WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.