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Applied Research Solutions · 1 week ago

Program Management Support Specialist

Bedford, MA

Full-time

Onsite

Mid, Senior Level

$128K/yr - $140K/yr

3+ years exp

Applied Research Solutions is seeking a Program Management Support Specialist to provide support to the Air Force Life Cycle Management Center. The role involves managing program reporting, contractor coordination, and project execution for the Fixed Base Weather Systems program, ensuring compliance and facilitating decision-making throughout the acquisition lifecycle.

Business DevelopmentBusiness Information SystemsSmall and Medium Businesses

Growth Opportunities

No H1B

Security Clearance Required

U.S. Citizen Only

Responsibilities

Orchestrate the collection, compilation, and synthesis of data from all active FBWS projects to produce insightful weekly summary reports for the Program Management Office (PMO)

Author, maintain, and disseminate critical program documentation, including: Monthly Activity Reports (MARs) – Providing a comprehensive assessment of program activities, performance metrics, and key accomplishments

PEO (Program Executive Office) Activity Reports (PARs) – Delivering high-level insights to executive leadership regarding program status, risks, and opportunities

Acquisition Planning Baselines (APBs) – Establishing and maintaining a detailed baseline for acquisition activities, ensuring adherence to timelines and budgetary constraints

Notice To the Field (NTTF) – Develop and distribute timely communications to USAF and Army airfields, disseminating urgent and critical information related to FBWS operations and maintenance

Ensure all reporting accurately reflects key program performance indicators, including: Achievement of key milestones and deliverables

Progress against scheduled activities for the upcoming quarter

Detailed schedule planning, incorporating critical dependencies and timelines

Monitoring of granular progress, identifying and tracking key "inch-stones" to ensure overall program momentum

Continuously monitor project activities to ensure strict adherence to contract terms and conditions

Proactively identify, assess, and escalate potential breaches or risks to contract compliance, enabling timely mitigation and minimizing potential impact to the program

Implement a robust suspense management system to track, prioritize, and manage all outstanding action items and deadlines, ensuring timely resolution and preventing potential delays

Serve as the primary liaison and point of contact for system contractor, facilitating seamless communication and collaboration

Provide timely and accurate responses to contractor inquiries, ensuring they have access to the most up-to-date information and resources necessary to fulfill their contractual obligations

Facilitate the administrative processes related to contractor personnel, including Common Access Card (CAC) form completion and reverification (every six months), ensuring compliance with security requirements

Manage data sharing processes with the contractor, enforcing strict adherence to established security protocols and data governance policies to protect sensitive information

Assume accountability for the successful execution of assigned FBWS projects, from initiation to closeout

Demonstrate expertise in managing projects such as: Mass Labeling Project – Streamlining and improving labeling processes across the FBWS infrastructure

Technical Order (TO) Consolidation Project – Reducing redundancy and improving efficiency in documentation by consolidating TOs

Publication of TO Consolidation – Ensuring seamless dissemination of consolidated TOs to relevant stakeholders

Provide critical program support by identifying, locating, and providing relevant documentation to stakeholders

Assist in the preparation, review, and editing of program-related documents, ensuring clarity, accuracy, and adherence to established standards

Apply analytical and problem-solving skills to identify challenges, develop effective solutions, and contribute to process improvements across the FBWS program

Other duties as assigned

Qualification

DoD acquisition managementProgram managementMS Office proficiencyAnalytical skillsWritten communicationVerbal communicationProblem-solving skills

Required

Must be a US citizen

Must currently hold and be able to maintain an active Secret Clearance

Bachelor's or Master's Degree in a related field and at least three years of experience in the respective technical / professional discipline being performed, three of which must be in the DoD OR seven years of directly related experience, five of which must be in the DoD

Experience in DoD acquisition program management, especially in an acquisition Program Office environment

Proficiency with MS Office and related tools

Excellent written and verbal communications skills

Preferred

Master's or Doctorate Degree in a related field and 10 years of experience in the respective technical / professional discipline being performed, 5 years of which must be in the DoD

Possesses the knowledge, experience, and demonstrated ability to perform tasks related to the technical/professional discipline they are performing

Possesses the ability to work independently and apply the proper procedures and processes related to their area of expertise

Shall also possess the ability to problem solve and troubleshoot various situations to develop successful outcomes within established program/project guidelines (Program Office and Staff Level Support interface)