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NEOGOV · 3 weeks ago

Program Support Coordinator - STEM

Bossier City, LA

Full-time

Onsite

Mid Level

$40K/yr - $40K/yr

4+ years exp

NEOGOV is seeking a Program Support Coordinator for the Bossier Community College. This role involves providing administrative support and coordination for the faculty, staff, and Dean within the Division of Science, Technology, Engineering, and Mathematics.

GovTechHuman ResourcesInformation TechnologySoftware

Responsibilities

Provide administrative coordination for the support and development of programs in the division of Science, Technology, Engineering, and Mathematics

Oversee general activities in building L residing at the lobby front desk and assists students, when needed

Set up and schedule new STEM classes in Banner. Manages all Banner changes, additions, deletions, and assures new programs and program modifications are properly implemented

Tracks all IBCs and enters completions into the Banner system on a quarterly basis

Prepare end of course documents (i.e., evaluations, course accounting sheet, Instructor Request for Pay with signed timesheets); ensure course documents are returned at end of course; prepare Instructor Pay Request for approval by Dean and submission to HR

Assist students and industrial clients with class registration, track student signups, and attendance of specialty classes

Assist with collection of needed Departmental Metrics

Develop Part-time Instructor Contracts and 3rd Part Contracts for Construction, Equipment and Training Assistance

Assistance with scheduling rooms associated with workshops and professional training

Division liaison with the grants office for purchasing, inventory, etc

Assist with recruiting activities both on campus and off campus, as needed

Track inquiries, applicants, and enrollments based on recruitment activities as it relates to the Division’s programs

Support implementation of marketing activities for academic courses and degree programs

Work with Program Directors to monitor student progress towards completion

Coordinate outreach programs to encourage enrollment and completion with Program Directors, Assistant Deans, and Dean

Assist with verification and accuracy of materials submitted for webpages, catalog revisions, course descriptions, program updates, and materials on new degrees

Assist in coordinating student events, advisory committee meetings, and accreditation site visits

Analyze and prepare reports of assessment data including annual report, program assessment, course learning outcomes, program learning outcomes, syllabi, etc

Act as a liaison between the STEM Division, vendors, BPCC Foundation, faculty, Institutional Research and Grants department, Workforce Solutions, and programs concerning policies and procedures related to documentation of accounting, bookkeeping, or procurement issues

Prepares purchase requisitions, for the Dean and Divisional needs including classroom supplies, teaching materials, travel, and verify requisitioned items on budget

Oversees inventory and equipment purchases for STEM in building L and items purchased from grants for the division

Maintain and monitor receipt and payment of professional services expenditures including accreditation testing, reporting fees, etc

Processes, corrects, and edits complex word processing documents including curriculum sheets, certificates, schedules, publications, grant applications and accreditation reports

Consults with Purchasing Agent, Business Manager, and Comptroller as needed

Completes other duties and tasks as assigned by the Dean

Qualification

Microsoft WordMicrosoft ExcelAdobeTime managementOrganizational skillsProblem-solvingOffice environment experienceEducation environment experienceWritten communicationOral communication

Required

Associate's degree in general studies, business, or other applicable field

Four (4) years of work experience in an office environment with at least one (1) year in an education environment

One (1) year of demonstrated work experience with computer software, including Microsoft Word, Excel, Forms, Teams, and Adobe

Exceptional time management, organizational, and problem-solving skills

Excellent written and oral communication skills to interact with faculty, staff, and current and prospective students

Valid Driver's license

Must have use of sensory skills in order to effectively communicate and interact with other employees and the public through the use of the telephone and personal contact as normally defined by the ability to see, read, talk, hear and handle or feel objects and controls

Must have physical capability to effectively use and operate various items of office equipment such as, but not limited to, personal computer, calculator, copier, and fax machine

Ability to occasionally lift or carry up to 20 pounds

Must be capable of sitting in a stationary position for 50% or more of work day