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Eagle Fire Inc. · 3 weeks ago

Contract Documents Specialist

Richmond, VA

Contract

Onsite

Mid Level

3+ years exp

Eagle Fire Inc. is a top-tier provider of comprehensive fire protection services, and they are seeking a Contract Documents Specialist to enhance their operations. The role involves managing client contracts, ensuring compliance, and supporting the Operations Team with documentation and contract management.

Real Estate

Responsibilities

Imports client contracts into the Contract Lifecycle Management (CLM) platform – Malbek

Performs subcontractor prequalification and annual recertification

Issues subcontracts as requested by the Operations Team

Assists in maintaining the CLM database using preexisting reports to identify missing or incomplete data requiring correction

Request and compile information from other Eagle Fire Inc. departments for integration into contract documents to ensure a complete contract package for hand-off to the Operations Team

Request compliant certificates of insurance for contracts as well as revisions desired by clients

Follow up with clients and subcontractors for missing documents

Contract review and redlining with guidance

Performs other related duties as required

Qualification

Contract reviewLegal language understandingCommunication skillsOrganizational skillsProfessional demeanorProblem-solvingAttention to detailTime managementConfidentiality

Required

Must possess understanding of legal language as it relates to contracts under common law and UCC Article 2

Must possess excellent written and verbal communication skills

Must be a self-starter and possess the ability to work independently, handle change, resolve conflicts, and solve problems as they arise and adapt to change

Must possess excellent organizational skills and attention to detail

Must be able to identify priorities, and manage time-sensitive documents

Must maintain confidentiality and exercise discretion and good judgement

Must maintain a positive and professional demeanor

Bachelor's Degree or equivalent job related experience

Minimum of three (3) years of experience in contracts review, as a paralegal, legal assistant, or equivalent performance for a general contractor, engineer, or trade contractor preferred

Ability to sit for extended periods and perform office-based tasks

Proficiency in using phones, computers, and other standard office equipment

Benefits

$2,000 Employee Referral Program

Employee Assistance Program

10 Paid Holidays Flexible Spending Account

Health Insurance

Health Savings Account

Life Insurance

Paid Time Off

Company

Eagle Fire Inc.

Eagle Fire serves the executives, operators, and EHS managers who are responsible for critical facility systems that protect people and their organization’s operations from fires and breaches.

Founded in 1987

Richmond, Virginia, USA

501-1000 employees