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Pocketbook Agency · 2 weeks ago

Executive Assistant to Co-Founder of Hedge Fund

Larkspur, CA

Full-time

Onsite

Entry, Mid Level

$90K/yr - $110K/yr

1+ years exp

Pocketbook Agency is seeking a smart, organized, and personable Executive Assistant to support one of the Co-Founders of a hedge fund. This role offers direct exposure to a small, driven investment team and is ideal for someone who thrives in a collaborative, fast-paced environment.

ConsultingRecruitingStaffing Agency

Responsibilities

Provide dedicated administrative support to Co-Founder

Manage complex calendars across PST, EST, and international time zones

Anticipate scheduling needs and proactively resolve conflicts

Schedule calls, reserve conference rooms, and coordinate Zoom/AV requirements

Arrange domestic and international travel, including flights, hotels, and ground transportation

Assist with office operations, document management, and workflow tracking

Provide support to onsite team as needed, including IT help and troubleshooting

Partner with the NYC EA for seamless cross-office coordination

Maintain professional, friendly communication with internal teams, investors, stakeholders, and vendors

Uphold confidentiality while representing the firm with warmth and professionalism

Assist with coordination of investor meetings

Support research tasks, offsite logistics, and firm events

Provide support to finance team and assist with reimbursements, allocations, and expense tracking

Qualification

Advanced proficiency with OutlookAdvanced proficiency with ZoomFinance experienceStart-up experienceHighly organizedSolutions-oriented personalityCommunication skillsDetail-oriented