UTHealth Houston · 1 day ago
Executive Assistant - Diagnostic and Interventional Imaging - Neuroradiology
Houston, TX
Full-time
Onsite
Senior Level
6+ years expUTHealth Houston is Texas’ resource for healthcare education, innovation, scientific discovery, and excellence in patient care. They are seeking an Executive Assistant to provide administrative support to executive level leadership in the Department of Diagnostic and Interventional Imaging - Neuroradiology, ensuring smooth operations and high-quality patient care.
EducationHealth CareProfessional Services
No H1B
U.S. Citizen Only
Responsibilities
Resolves general to complex inquiries and questions and responds to correspondence or telephone contacts in area of responsibility within guidelines established by supervisor
Composes correspondence and memoranda; prepares graphs, tables, manuscripts, speeches, mass communications, reports and presentation materials. May assist with grant and contracts materials
Schedules and maintains calendars and travel itineraries; coordinates related arrangements in compliance with all University, governmental, and/or grant policies and guidelines
Responsible for filing systems, accuracy and compliance of files, records and reports for assigned area. Maintains knowledge base of legal and regulatory requirements of files
Receives, classifies, reconciles, consolidates, and/or summarizes documents and information
Compiles data from reports using required knowledge of departmental, project, and/or university policies and procedures
Accountable for data entry and accurate and timely submission of data for processing in the financial and/or human resources systems
Coordinates meetings and gatherings, room assignments, invites participants, and arranges refreshments and equipment as needed. May prepare and distribute meeting minutes
May approve and coordinate purchases of office supplies and equipment
Screens calls and emails and receives and directs visitors
Retrieves information from departmental, university and/or system levels and/or project records and produces reports with analysis
Regularly handles the highest level of confidential information and sensitive issues
Provides guidance and direction to lower level staff
Assists with interviewing, orientation and scheduling of staff. Provides input into lower staff performance evaluations
Serves as a high level administrative liaison with others within and outside assigned areas regarding administrative issues on purchasing, personnel, facilities and operations
May maintain or reconcile financial records/reports. FMS training with a passing score may be required. May have limited signature authority
Advises on and may draft policies and processes as assigned by supervisor. Is responsible for making routine decisions and judgment calls, and may assist or make recommendations regarding complex or impactful decisions
Other duties as assigned
Qualification
Required
High School diploma or equivalent required
Advanced working knowledge of standard Office Software such as Word, Excel, PowerPoint and Outlook is required
Six (6) years related work experience required
Extensive experience with scheduling, maintaining calendars, and travel itineraries required
Prior experience preparing meeting materials or general reports required
Use of University financial systems may be required
Exerts up to 20 pounds of force occasionally and/or up to 10 pounds frequently and/or a negligible amount constantly to move objects
This position is a security-sensitive position pursuant to Texas Education Code 51.215 and Texas Government Code 411.094
Employees must permanently reside and work in the State of Texas
Preferred
Bachelor's degree preferred
Benefits
100% paid medical premiums for our full-time employees
Generous time off (holidays, preventative leave day, both vacation and sick time – all of which equates to around 37-38 days per year)
The longer you stay, the more vacation you’ll accrue!
Longevity Pay (Monthly payments after two years of service)
Build your future with our awesome retirement/pension plan!
Free financial and legal counseling
Free mental health counseling services
Gym membership discounts and access to wellness programs
Other employee discounts including entertainment, car rentals, cell phones, etc.
Resources for child and elder care
Plus many more!
Company
UTHealth Houston
UTHealth Houston provides resources for health care education, innovation, and scientific discovery.
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
$28.6MKey Investors
National Institute of Neurological Disorders and StrokeNational Cancer InstituteCDMRP
2024-10-09Grant· $2.5M
2024-10-08Grant· $4.8M
2023-11-09Grant· $5M
Leadership Team
Michael Tramonte
Senior Vice President, Chief Financial Officer
Melissa Pifko
Senior Vice President and Chief Legal Officer
Recent News
Steadman Philippon Research Institute
2025-09-17
vcnewsdaily.com
2025-07-15
2025-06-23
Company data provided by crunchbase