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NEOGOV · 3 weeks ago

Administrative Assistant III - Economics and Business

Golden, CO

Full-time

Onsite

Mid Level

$24.45/hr - $27/hr

3+ years exp

Colorado School of Mines is an internationally recognized university seeking a detail-oriented Administrative Assistant III to support the Economics and Business Department. The role involves providing comprehensive clerical and administrative support to ensure the department operates efficiently, including managing files, handling communications, and coordinating events.

GovTechHuman ResourcesInformation TechnologySoftware

No H1B

Responsibilities

Managing administrative files and confidential databases (including Workday)

Handling phone calls, directing inquiries, and providing accurate information

Processing incoming mail and routing documents

Logging and processing faculty and student forms

Coordinating logistics for departmental events

Processing payment requests and tracking financial transactions

Managing calendars, scheduling meetings, and taking detailed minutes

Monitoring accounts and providing general administrative support

Maintaining and updating department websites

Creating engaging communication and marketing materials for events

Qualification

Administrative experienceEvent managementWorkday experienceSpreadsheet proficiencyWord processing proficiencyCustomer service skillsJudgmentDiscretionInterpersonal skillsOrganizational skills

Required

Three (3) years of administrative experience which included front desk reception, records management, event management/coordination and basic technical accounting/bookkeeping responsibility. (Experience must be clearly documented in the 'Work History' section of your application. 'See Resume' will not be accepted.)

A combination of related education and/or relevant experience in an occupation related to the work assigned equal to three (3) years. (TRANSCRIPTS MUST BE ATTACHED FOR EDUCATIONAL CREDIT.)

Preferred

Proficiency with spreadsheet and word processing software (i.e. Word and Excel)

Daily interaction with students, staff and faculty require this position to possess strong interpersonal and customer service skills and the ability to establish rapport with people of diverse backgrounds

Must have excellent organizational skills with the ability to prioritize tasks, make decisions independently and provide on-the-spot answers to administrative questions that arise

Must have excellent judgment and discretion and be able to work confidentially with sensitive and protected information

Workday experience

Prior relevant state service