West Virginia University · 3 weeks ago
4-H Event Support Coordinator - Division of Land-Grant Engagement/WVU Extension
Morgantown, WV
Full-time
Onsite
Entry Level
2+ years expWest Virginia University is currently accepting applications for a 4-H Event Support Coordinator in the Division of Land-Grant Engagement. This position provides administrative and logistical support for state-level 4-H Youth Development programs and events, ensuring successful delivery and compliance with organizational standards.
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Responsibilities
Coordinates state-level 4-H Youth Development (4-HYD) events and activities under the direction of the 4-H event leadership teams. Responsibilities include assisting with event planning and budgeting, contracting vendors, arranging meeting facilities, managing setup requirements, processing billing, and supporting registration. Provides exceptional, human-centered service to participants and volunteers, troubleshooting registration issues and helping de-escalate challenging situations when needed. Communication outside normal working hours may be required to accommodate participant schedules
Provides exceptional, human-centered service by engaging empathetically with external constituents and internal faculty, staff, and volunteers across multiple channels. Demonstrates strong written and verbal communication skills, empathy, and patience in all interactions
Assists internal and external users with event registration through the registration management system (ZSuite), offering empathetic and patient support to resolve technical issues and ensure a positive experience
Works with faculty, staff, volunteers, participants, and families to share information and recruit for upcoming state events and activities, using clear and professional written and verbal communication
Coordinates and organizes the calendar of events for the 4-HYD program unit
Assists Extension faculty, staff, and statewide initiatives with events and activities as needed, including large-scale organizational events such as WVU Day at the Legislature, 4-H Shooting Sports events, State Fair of WV, Annual Meeting, and other WVU Extension events. Collaborates closely with event directors, event leads, and the 4-HYD Camping Specialist
Supports volunteer and young adult vetting processes for state events and activities, including communication, collection of information, confirming dates, and ensuring compliance with youth protection guidelines
Coordinates WVU 4-H’s participation in National 4-H related events under the direction of 4-H unit leadership, including dissemination of information to counties/participants, securing chaperones, oversight of the application process, budgeting, supporting fellowship/educational efforts, logistics, and communication between state and National event liaisons, as well as county colleagues and families. Attends National events in the state contact role when appropriate
Works closely with the WVU Extension recruiter to promote WVU-based events such as 4-H Football, Basketball, Soccer, and Baseball Day and explore recruitment opportunities during state 4-H events
Manages budgets for state 4-H events, under the direction of event leadership teams, WVU Extension Office of Business Operations, and WVU Shared Services. Responsibilities include invoicing, purchasing, deposits, event payments, vendor payments, financial records, scholarship funding, and related financial processes
Acquires resources and supplies needed for program events, at the direction of the event leadership teams, and assists with post-registration and event wrap-up, including updating organizational materials
Identifies process needs and communicates observations to supervisor and 4-H event leadership teams for consideration
Attends on- and off-campus meetings as requested and reports back on issues of importance related to events and activities. Serves on committees, working groups, and task forces as directed. Participates in professional development sessions related to this position
May supervise student workers or student volunteers, as opportunities arise
Monitors and analyzes event data to assist in event strategy and implementation. Develops and distributes charts and information as requested by event and recruitment teams
Travels as needed to participate in event registration and check out as determined on an event-by-event basis. Will assist in implementing registration and checkout processes as directed by the event leadership team
Performs related duties as assigned or as directed
Qualification
Required
Bachelor's degree in a related field
A minimum of two (2) years of experience in the following: Working in an administrative capacity and/or support of events and activities
Any equivalent combination of related education and/or experience will be considered
All qualifications must be met by the time of employment
Valid Driver's License
Thorough knowledge of office methods, procedures, and protocol, along with thorough knowledge of correct English, grammar, spelling, punctuation, and sentence structure
Good knowledge of, or the ability to rapidly learn, the policies, procedures, and regulations governing budget issues, with the ability to interpret and apply these policies to unique situations
Knowledge of principles and practices of fiscal record keeping
Strong interpersonal skills with the ability to maintain a professional demeanor while interacting with customers either in person or over the telephone
Demonstrated ability to establish and maintain cooperative working relationships among all levels of employees within the organization
Demonstrated ability to apply solid judgment, discretion, and initiative in performing a variety of complex administrative tasks
Demonstrated ability to coordinate and prioritize many different administrative tasks, determine the relative importance of each, set deadlines, and complete projects in a timely manner
Solid familiarity with a demonstrated competency in using a personal computer and related software packages, including word processing, database management, and web design
Ability to reason logically and analyze and solve problems
Ability to rapidly learn the operations of the University and work environment
Ability to maintain confidentiality of sensitive information
Demonstrated ability to work independently
Ability to work evening and weekends
Preferred
Experience in 4-H or Extension programs
Experience coordinating and organizing events and activities
Experience in higher education
Experience in customer service
Knowledge of WVU related systems
Benefits
37.5-hour work week
13 paid holidays (staff holiday calendar)
24 annual leave (vacation) days per year (employee leave)
18 sick days per year (for when you’re ill, for when you need time to care for sick family, for your own, or your family’s, regularly scheduled medical appointments. Who is family for the purpose of this leave? A lot of people in your life including immediate relatives and in-laws as well as others considered to be members of your household living under the same roof)
WVU offers a range of health insurance and other benefits
401(a) retirement savings with 6% employee contribution match, eligibility to continue health insurance, and other retiree perks. Looking for more retirement benefits information? Check out retirement health insurance benefits, retirement income, and FAQ’s.
Wellness programs
Company
West Virginia University
West Virginia University offers academic programs in order to earn bachelor’s, master’s, or doctoral degrees.
5001-10000 employees
H1B Sponsorship
West Virginia University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (247)
2024 (108)
2023 (115)
2022 (108)
2021 (72)
2020 (53)
Funding
Current Stage
Late StageTotal Funding
$20.97MKey Investors
National Institute of Nursing ResearchU.S. Department of AgricultureU.S. Department of Commerce
2025-02-01Grant· $2.7M
2024-10-29Grant· $7.82M
2024-09-17Grant· $0.72M
Leadership Team
Lori Hazlehurst
Professor Pharmaceutical Sciences
Michael Benson
President and Professor of History
Recent News
2025-12-12
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