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Wesleyan University · 1 day ago

Facilities and Rental Properties Coordinator

Middletown, CT

Full-time

Onsite

Mid Level

$52K/yr - $66K/yr

4+ years exp

Wesleyan University is seeking a Facilities and Rental Properties Coordinator to join their Physical Plant team responsible for operations and maintenance of campus buildings and rental properties. The role involves managing service contracts, overseeing building maintenance, and ensuring compliance with operational needs and regulatory standards.

Higher Education

Culture & Values

H1B Sponsor Likely

Responsibilities

Collaborate with building occupants to establish short and long-term goals for maintenance and renovations to meet each facility’s programmatic needs

Plan, schedule, and monitor required work performed by the maintenance teams, ensuring that work, including labor, materials, and contracted work, is completed efficiently and at the best value to the University

Collect and organize information on equipment and building systems to develop planned and preventive maintenance schedules

Lead the identification, sourcing, bidding, and implementation of all preventive maintenance contracts and activities utilizing internal (service technicians) and external resources (contractors)

Ensure that all service contracts are maintained and administered in an efficient manner

Lead the creation of a safe and efficient work control plan by organizing and scheduling work across multiple trades

Create and maintain planned maintenance schedules for all classrooms, conference rooms, and other highly utilized spaces

Collaborate with project managers and trades staff to lead the construction-to-operations turnover process for new and renovated spaces and buildings

Review and inspect outstanding work orders for facilities operations daily to identify incomplete, overdue, or unscheduled work

Establish benchmarks for routine tasks to ensure that workload, productivity, and staffing requirements are in balance

Evaluate requests for proposals and ensure compliance with contract terms and conditions

Establish and maintain advanced work planning for capital improvements and projects

Serve as the primary contact for tenants, addressing concerns, requests, and lease inquiries

Prepare, maintain, and track annual leases and renewal offers for all Faculty/Staff rental units

Conduct an annual review of all tenants to ensure compliance with on-campus rental policies

Assess/Forecast rental rates based on market data

Serve as the liaison with Residential Life staff that administer graduate housing services

Schedule and oversee maintenance and repairs to ensure rental properties remain in excellent condition through routine inspections

Plan and oversee turnover maintenance for the 20-40 units that are vacated annually

Other duties as assigned

Qualification

Facilities coordinationProperty managementBuilding systems knowledgePreventive maintenanceContract administrationCommunication skillsOrganizational skillsMicrosoft Office SuiteSafety procedures knowledgeAnalytical skillsTeam collaboration

Required

Associate's degree and a minimum of 4 years of experience in a facilities coordination, maintenance coordination or property management, or a similar role; or an equivalent combination of education, training, and experience

Ability to read and interpret blueprints, floor plans, technical drawings, leases, work orders, and basic contract documentation

Foundational understanding of building systems (e.g., HVAC, electrical, plumbing) and preventive maintenance concepts, or the ability to learn these quickly

Demonstrated ability to follow established routines and standards when performing tasks in facilities and property operations

Demonstrated ability to coordinate vendors, contractors, or service providers, including scheduling work, monitoring performance, or supporting contract administration

Proven communication skills with the ability to share clear information and guide the resolution of sensitive or complex issues with tenants, vendors, and internal stakeholders

Demonstrated ability to communicate expectations, address issues constructively, and support team efforts that enhance operational quality and efficiency

Extensive organizational skills and an inquisitive mindset with the ability to assess and improve processes

Working knowledge of Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); demonstrated ability to learn and use Computerized Maintenance Management Systems (CMMS)

Familiarity with safety procedures including proper use of personal protective equipment, Safety Data Sheets, and OSHA compliance; willingness to learn Lock Out Tag Out and confined space protocols

Must be at least 20 years of age and possess a valid U.S. driver's license for a minimum of three years with a satisfactory driving record

Demonstrated commitment to working within a diverse and inclusive environment, and to building collegial relationships across backgrounds

Physical Demands/Working Conditions include Sitting, Standing, Repetitive Movement, Balancing, Reaching, Twisting, Bending, Climbing, Carrying, Pulling/Pushing, lifting (50-100 lbs.), Climbing ladders, and working from platforms and heights as needed

Ability to perform the responsibilities of the position listed above with or without reasonable accommodation

Ability to meet the schedule requirements described above

Preferred

Bachelor's degree in facilities management, property management, business administration, or a related field

Experience working in a facilities or property management setting, particularly in a higher education or residential environment

Familiarity with Computerized Maintenance Management Systems (CMMS) such as SchoolDude, AssetWorks, or similar platforms

Working knowledge of building systems, preventive maintenance practices, and basic safety protocols (e.g., PPE, Lock Out Tag Out)

Experience with lease administration, tenant relations, or rental property oversight

Strong analytical skills with the ability to make data-informed decisions

Familiarity with local and state building codes, OSHA regulations, and other compliance standards

Benefits

Comprehensive group insurance plans

Wellness programs and incentives

Generous paid time off

Retirement plans

Flexible work schedules

Employee and dependent tuition programs for those who qualify

Company

Wesleyan University

Wesleyan University is a diverse, energetic liberal arts community where critical thinking and practical idealism go hand in hand.

Founded in 1831

Middletown, Connecticut, USA

501-1000 employees

http://wesleyan.edu

H1B Sponsorship

Wesleyan University has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (14)

2024 (10)

2023 (9)

2022 (13)

2021 (6)

2020 (8)