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Ultimate Staffing · 3 weeks ago

Part Time Office Administrative Assistant

Mission Viejo, CA

Part-time

Onsite

Entry Level

$21/hr - $25/hr

1+ years exp

Ultimate Staffing is partnering with a leading global manufacturer to recruit for a Part-Time Office Administrator role based onsite in Mission Viejo, CA. This position offers an excellent opportunity for someone looking to start in an administrative capacity with the potential to grow into a full-time, permanent role.

EmploymentHuman ResourcesManufacturingStaffing Agency

Comp. & Benefits

Hiring Manager

Anne M.

Responsibilities

Ensure the office area is maintained at a high standard and all office supplies are readily available, i.e., whiteboard markers, tissues, cables are neat and tidy, whiteboards are cleared of information (end of each day), etc

Meet and greet visitors, guests, and clients

Meeting Preparation Coordination, including but not limited to Global Town Halls, Local Town Halls, re-occurring leadership meetings, project check-ins, meetings for visitors/guests, etc

Coordinate and manage all catering requirements, including all-site lunches

Responsible for sourcing and ordering office supplies / equipment, including all stationery and office welfare needs

Sort through US mail and coordinate package and deliveries at the office

Act as the go-to person for any office-related questions and needs

Provide administrative support to the site HRBP, including:

Actively participate in monthly safety meetings including acting as a site safety lead, and coordinate site wide safety trainings with direction from our Corporate EHS Managers

HR Processes: File storage and coordination

Coordinate activities relating to the organization of all HR events and engagement activities (such as Employee Service Anniversary Celebrations and Birthday Celebrations) and support in the facilitation when required

This role will help drive employee engagement initiatives (as well as provide support for any globally leveraged engagement/culture initiatives), and act as a key member of the engagement committee

Provide support with the coordination of 'New Hire Orientations' as needed