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Alliance Defending Freedom · 4 days ago

HR Administrative Assistant

Scottsdale, AZ

Full-time

Onsite

Entry Level

2+ years exp

Alliance Defending Freedom is dedicated to protecting religious freedom and defending rights. The HR Administrative Assistant will support the HR team with administrative tasks, enhance the onboarding experience for new hires, and ensure effective communication within the HR department.

Funding PlatformLegalNon ProfitPublic RelationsReligion

Comp. & Benefits

Responsibilities

Serve as the first point of contact for internal and external HR inquiries by managing the general HR inbox, responding to requests, and routing items to appropriate HR staff

Provide administrative and operational support to the HR team, including special projects, coordinating communications, and ensuring timely completion of tasks as directed by the VP of HR

Support HR communications and documentation by facilitating the weekly HR Insider, updating the organizational chart, maintaining personnel files, and keeping HR intranet content current

Coordinate logistics and administration for HR operations, including scheduling and setting up HR-related meetings (e.g., new hire orientation, exit interviews, HR leadership meetings), managing HR mail distribution, and processing check requests for HR-related invoices

Provide executive-level administrative support to the VP of HR, including expense processing, travel arrangements, and calendar management

Coordinate and support the onboarding process by preparing and sending new hire materials, creating orientation schedules, and ensuring all required paperwork is completed

Serve as a primary point of contact for new hires, providing guidance and support throughout the onboarding experience

Manage onboarding activities within the HRIS, including completing new hire setup, sending the ADP Onboarding Experience, and maintaining onboarding documents, details, and processes