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Saronic Technologies · 4 days ago

Executive Assistant

Washington, DC

Full-time

Onsite

Mid Level

Saronic Technologies is a leader in revolutionizing autonomy at sea, dedicated to developing state-of-the-art solutions that enhance maritime operations through autonomous and intelligent platforms. We are seeking a highly motivated and organized Executive Assistant to provide comprehensive administrative support to our leadership, ensuring smooth and efficient operation of our startup.

Artificial Intelligence (AI)ManufacturingMarine TechnologyMilitarySecurity

No H1B

U.S. Citizen Only

Responsibilities

Calendar Management: Coordinate and manage leadership schedules, including scheduling meetings, appointments, and travel arrangements, ensuring optimal time management

Communication: Serve as the primary point of contact between leadership and internal/external stakeholders, including investors, clients, and government representatives

Documentation and Filing: Maintain and organize important documents, emails, and records, ensuring easy access and retrieval as needed

Meeting Coordination: Prepare meeting agendas, take meeting minutes, and follow up on action items to facilitate effective communication and decision-making

Travel Coordination: Handle all travel logistics, including booking flights, hotels, and transportation, and ensure that travel is well-planned and efficient

Expense Management: Track and manage expenses, prepare expense reports, and ensure compliance with company policies and financial regulations

Confidentiality: Maintain the highest level of confidentiality regarding sensitive information and business matters

Ad Hoc Tasks: Assist with various ad hoc tasks and projects as requested by leadership to ensure the overall success of the company

Qualification

Microsoft Office proficiencyOrganizational skillsCommunication skillsGoogle Workspace proficiencyTime management skillsDiscretionDefense industryAttention to detailFlexibilityInitiativeConfidentiality

Required

Proven experience as an executive assistant or in a similar role, preferably in a startup or technology company

Strong organizational and time management skills with the ability to prioritize tasks effectively

Exceptional written and verbal communication skills

Proficiency in office software and tools, including Microsoft Office and Google Workspace

Ability to work independently and take initiative

Attention to detail and a commitment to maintaining a high degree of professionalism

Discretion and the ability to handle confidential information with integrity

Flexibility to adapt to changing priorities and work in a fast-paced environment

Preferred

Knowledge of the defense industry and government processes is a plus

Benefits

Medical Insurance: Comprehensive health insurance plans covering a range of services

Saronic pays 100% of the premium for employees and 80% for dependents

Dental and Vision Insurance: Coverage for routine dental check-ups, orthodontics, and vision care

Saronic pays 99% of the premium for employees and 80% for dependents

Time Off: Generous PTO and Holidays

Parental Leave: Paid maternity and paternity leave to support new parents

Competitive Salary: Industry-standard salaries with opportunities for performance-based bonuses

Retirement Plan: 401(k) plan

Stock Options: Equity options to give employees a stake in the company’s success

Life and Disability Insurance: Basic life insurance and short- and long-term disability coverage

Additional Perks: Free lunch benefit and unlimited free drinks and snacks in the office

Company

Saronic Technologies

Saronic is building cutting-edge unmanned surface vehicles that enable maritime security and domain awareness by combining best-in-class hardware, software and artificial intelligence into one scalable, fully integrated platform.

Founded in 2022