Cushman & Wakefield · 3 weeks ago
Sr. Portfolio Administration Coordinator
Saint Louis, Missouri, USA
Full-time
Hybrid
Senior LevelCushman & Wakefield is a leading global real estate services firm, and they are seeking a Senior Portfolio Administration Coordinator. This role is responsible for reviewing property documents, maintaining critical location data, and ensuring financial obligations are met as part of the lease administration process.
CommercialCommercial Real EstateConsultingLeasingLegalProperty Management
Responsibilities
Review, abstract and/or perform quality control data audits of documents including updating and maintaining all lease information and data in our technology information systems, as required
Ensure proper document management measures are followed for all leased, owned and other associated documents. Maintain file retrieval/storage, scan documents, and open/distribute mail
Review client invoices in conjunction with lease requirements and collect proper supporting back-up documentation from landlords/billing authorities and confirm all calculations are correct
Conduct desktop audits of Year-End Common Area Maintenance (CAM), Insurance, and Real Estate Tax reconciliations, interpret, and analyze all charges for accuracy, in accordance with lease documents. Directly responsible for dispute resolution with landlord for any identified discrepancies
Responsible for ensuring the financial obligations of our Clients is accurate and that monthly rents are processed in a timely manner
Oversee and manage the subtenant process including the recording and collection of monthly rent and the pass-through of invoices and year-end reconciliations
Communicate frequently with internal and external partners. Notify client of critical dates, real estate policies and procedures, and assist with general inquiries
Request and process certificates of insurance as required by the lease document
Review Estoppels and Subordination Non-Disturbance Agreements (SNDA’s) against the lease terms
Regularly exercises good judgment and logic in responding to leased and owned property inquiries from the client and/or landlords
Ensure that productive landlord and subtenant relationships are maintained in accordance with the lease and sublease agreements
Establish task priorities and create schedules for portfolio objectives
Able to manage multiple projects/priorities in a fast-paced environment
Assist managers with timely and accurate financial and critical date reports for client presentment, identify and record savings, identify exceptions, investigate causes of exceptions, and recommend solutions
Assist or oversee special projects as requested by the client or leadership
Partner with the manager and transition team to get new accounts established quickly and smoothly
Assist manager or oversee the creation and continuous updates to process playbooks
Provide guidance and direction to other Portfolio Administration Coordinators on various tasks and projects
Train new associates
Continuously seek business expansion opportunities with existing clients and develop those opportunities
Stay up to date on the latest industry standards and trends
Qualification
Required
High School diploma or GED required
Ability to understand, interpret, and abstract complex real estate lease terminology
Working knowledge of financial terms
Strong proficiency with MS Office Suite (MS Word, Excel and PowerPoint)
Customer Service Skills
Communication Proficiency (oral and written)
Organization Skills
Analytical Skills
Technical Proficiency
Research Skills
Detail Oriented
Interpersonal Skills
Sense of Urgency
Preferred
Bachelor's Degree preferred in any field; business, finance/real estate, accounting ideal
Benefits
Health, vision, and dental insurance
Flexible spending accounts
Health savings accounts
Retirement savings plans
Life, and disability insurance programs
Paid and unpaid time away from work
Company
Cushman & Wakefield
Cushman & Wakefield is a real estate services firm that offers retail investment, energy management, and property services.
Founded in 1917
10001+ employees
H1B Sponsorship
Cushman & Wakefield has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (3)
2024 (6)
2023 (2)
2022 (6)
2021 (1)
2020 (2)
Funding
Current Stage
Public CompanyTotal Funding
$734.8MKey Investors
GreystoneCitizens BankVanke
2023-10-10Post Ipo Debt· $223.8M
2023-08-08Post Ipo Debt· $400M
2022-10-13Post Ipo Debt· $27.3M
Leadership Team
Matthew Bouw
CEO Asia Pacific & EMEA
Michelle M. MacKay
CEO
Recent News
Bizjournals.com Feed (2025-11-12 15:43:17)
2026-01-13
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2026-01-07
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