HealthyBaby · 2 weeks ago
Executive Assistant to Founder & Family
Aspen, CO, CO
Full-time
Onsite
Mid, Senior Level
$120K/yr - $150K/yr
5+ years expHealthyBaby is seeking a dynamic and highly organized Executive Assistant to support an active entrepreneur, investor, and activist based in Aspen, CO. The role involves managing complex logistics, coordinating family operations, and supporting various entrepreneurial ventures while maintaining a high level of discretion and organization.
BabyE-CommerceRetail
Responsibilities
Manage calendars, scheduling, and prioritization across multiple ventures. Facilitate all meetings so they are seamless - including requesting agenda items from meeting attendees, sharing the agenda ahead of the meeting, arranging virtual and in-person meetings, setting up meetings and presentations, managing participants/timing of the meeting
Prepare materials, notes, memos, and agendas for meetings with investors, executives, designers, attorneys, and partners
Support light project management across consumer brand initiatives, media, real estate development, and social-impact work
Liaise with accountants, attorneys, designers, and advisors
Conduct research, create summaries, and synthesize information to support strategic decision-making
Maintain strict confidentiality at all times
Serve as the point of coordination between family schedules, caregivers, household staff, tutors, therapists, and vendors
Support logistics for children’s activities, appointments, and school coordination
Ensure daily household and lifestyle operations run smoothly and predictably
Anticipate family needs and remove friction before it appears
Coordinate travel for a family that moves frequently between Aspen, the East Coast, the Caribbean, and other destinations
Prepare detailed itineraries and travel packets
Liaise with property managers, design teams, vendors, and contractors across multiple residences
Oversee recurring household rhythms (restocking, seasonal planning, maintenance calendars)
Serve as a polished, thoughtful representative of the family
Communicate with stakeholders, vendors, executives, and partners with professionalism and clarity
Manage follow-through, ensuring commitments are tracked and executed
Keep workflows moving when the founder is traveling, in meetings, or unavailable
Implement and refine organizational systems that improve efficiency
Keep information organized and accessible across platforms (email, calendars, notes, documents)
Identify operational gaps and proactively fix them
Create reliable rhythms and routines that strengthen stability in the household and business environments
Qualification
Required
Bachelor's degree in business, economics, communications, or related field
5+ years supporting a founder, CEO, investor, or high-performing family
Demonstrated ability to handle confidential, sensitive information
Expert-level organizational skills
Excellent written & verbal communication
Ability to manage multiple complex priorities
Strong emotional intelligence, calm under pressure
Tech proficient (Google Suite, project management tools, messaging apps)
Preferred
MBA or advanced business training
Experience with UHNW families
Experience in consumer brands, real estate, or health/wellness
Familiarity with Aspen and mountain-town logistics
Experience coordinating travel across multiple homes and time zones
Benefits
Bonus
Benefits
Company
HealthyBaby
Healthybaby is a retail company that offers a range of baby products, home care, and home cleaning products.
2-10 employees
Funding
Current Stage
Early StageLeadership Team
Anita Ahuja
Chief Operating Officer
Joe Kulak
Cofounder
Recent News
EIN Presswire
2025-11-05
New York Issue
2025-01-31
Company data provided by crunchbase