Oregon State University · 3 weeks ago
Administrative Program Specialist
Corvallis, OR
Full-time
Hybrid
Entry, Mid Level
$22.84/hr - $34.70/hr
2+ years expOregon State University is a dynamic community seeking to fill a full-time Administrative Program Specialist position for the College of Pharmacy. The role involves comprehensive administrative and program management for the Pharm.D. program, including program coordination, event support, and engagement tracking.
EducationNon ProfitUniversities
Responsibilities
Assists the Operations Manager and Office of Student Success and Engagement in the overall coordination and implementation of the Pharm.D. program
Communicates with the general public, prospective students, and partners who have questions or request information about the Pharm.D. program, providing accurate interpretation of program policies and curriculum requirements
Manages Pharm.D. student compliance requirements, including OHSU badging, background checks, and Banner audits; monitors completion, communicates with non-compliant students, and ensures adherence to OHSU and OSU standards
Manages and interprets Pharm.D. exam score data, preparing reports for the advising team and program leadership to support student success and continuous program assessment
Oversees the collection, analysis, and distribution of course and learning objective survey results, compiling summary reports and making recommendations to the Associate Dean of Academic Programs, Director of Assessment to inform curriculum review and planning
Coordinates academic support activities, including Pharm.D. classroom scheduling, exam coordination, and classroom technology readiness, ensuring smooth instructional operations
Maintains and updates key program documentation and operational procedures to reflect current policies and accreditation standards
Coordinates College and program events such as orientations, student activities, information sessions, and open houses, ensuring alignment with program goals and adherence to OSU policies and procedures
Manages event planning and execution, including RSVP tracking, preparing program materials, and providing day-of-event support
Responsible for tracking College-wide engagement and event activities, including data collection and report preparation
Analyzes event participation and outcomes to identify trends, and recommends strategies to strengthen future student, alumni, and donor engagement efforts
Supports the Operations team as a liaison for HR related processes across both campuses
Responsible for onboarding and offboarding employees, including technology requests and other related administrative needs
Interprets and explains HR policies and procedural requirements to faculty, staff, and student employees
Partners with OSU and OHSU service units to ensure compliance with HR, technology, and facilities requirements, including access, badging, and records management. Provides guidance to faculty and staff on OSU and OHSU policies
Manages processes for academic faculty recruitment and searches, including travel coordination, interview scheduling, meeting logistics, and hospitality arrangements
Provides leadership and daily oversight for assigned student workers, including hiring, training, scheduling, and performance evaluation
Oversees day-to-day work, establishes performance goals, and provides feedback to ensure quality and timely completion of assignments
Guides student workers in supporting meetings, events, and program activities, fostering professional development and accountability
Qualification
Required
Two years of experience as an administrative specialist or executive support specialist which included administrative support for a project, program, or operation
Administrative support includes those duties beyond clerical/secretarial such as: interpretation of laws, rules, and regulations; administrative data collection and analysis; and evaluation of projects, processes, and operations
OR an equivalent combination of training and experience
One year of postsecondary education may be substituted for up to one year of the experience
Ability to work independently and manage multiple priorities
Experience coordinating projects and/or monitoring compliance
Strong communication skills enabling clear, concise communications with diverse groups of students, employees, and the public
Preferred
Experience in the collection, analysis, and distribution of data
Experience in supporting an academic program
Experience managing HR processes such as onboarding, offboarding, etc
Experience managing and coordinating events
Benefits
Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents.
Free confidential mental health and emotional support services, and counseling resources.
Retirement savings paid by the university.
A generous paid leave package, including holidays, vacation and sick leave.
Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities.
Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program.
Optional lifestyle benefits such as pet, accident, and critical illness insurance, giving you peace of mind and the support you need to thrive in all aspects of your life.
Company
Oregon State University
Oregon State University is a public research university that offers various undergraduate and graduate programs across multiple fields.
1001-5000 employees
H1B Sponsorship
Oregon State University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (146)
2024 (148)
2023 (91)
2022 (115)
2021 (72)
2020 (59)
Funding
Current Stage
Late StageTotal Funding
$94.53MKey Investors
U.S. Department of DefenseUS Department of EnergyNational Safety Council
2025-01-13Grant· $11.9M
2024-12-04Grant· $0.5M
2024-06-13Grant· $0.05M
Leadership Team
Mike Green
Vice President for Finance and Administration and Chief Financial Officer
Kimya Massey
Deputy Athletic Director/COO at Oregon State University Athletics
Recent News
Sports Business Journal
2025-12-16
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