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University of Washington · 2 weeks ago

Program Operations Specialist, UW Virology

Seattle, Non-Campus

Full-time

Onsite

Entry, Mid Level

$61K/yr - $92K/yr

2+ years exp

The University of Washington is seeking a Program Operations Specialist for the Virology Team at the Renton Central Lab. This role will oversee non-scientific operations to support complex clinical and research laboratories, ensuring compliance, managing procurement, and coordinating financial activities.

EducationHigher EducationUniversities

Responsibilities

Oversee day-to-day facility and building maintenance support; act as primary liaison between vendors and lab personnel

Collect and analyze data to monitor and optimize laboratory space and equipment utilization

Develop, implement, and manage procedures for the lab's temperature monitoring systems. Serve as the primary point of contact for communication between the system vendor technical support and laboratory personnel

Maintain record retention and shredding services in compliance with institutional policies

Coordinate IT and computer support with internal and external partners, including support for servers, desktops, Laboratory Information Systems (LIS), and network infrastructure

Coordinate student and trainee rotations within the laboratories, including scheduling and communication with residents and fellows

Manage recruitment, screening, and hiring for the Work Study student assistant program

Collaborate with DIDD administration and laboratory personnel to oversee acquisition of laboratory equipment and supplies to capture bulk discounts, preferred vendors and suppliers, and standardize equipment purchases, including meeting and negotiating with sales representatives to address Laboratory needs. Manage review and strategic planning for equipment upgrades and replacement

Monitor Laboratory projects to ensure compliance with institutional, federal, state, and local policies and regulations

Assist the laboratory’s research scientists in collaboration with DIDD administration to address compliance issues in accordance with laboratory audits (CAP, outside contracts, and/or FDA) and accreditation

Oversee Quality Assurance activities of clinical research projects within the laboratory including document control process and procedures

In consultation with DIDD administration, approve operational and capital expenditures, analyze financial data, prepare statistical and budget reports, and make recommendations and/or take appropriate corrective action

Perform Other Duties and Projects as Assigned

Qualification

Laboratory OperationsProject ManagementFinancial CoordinationRegulatory ComplianceProcurement ManagementData AnalysisCommunication SkillsTeam Collaboration

Required

Bachelor's degree in Health Sciences or related field

Two (2) to three (3) years of relevant experience, which includes hands-on laboratory bench work with management of personnel

Preferred

Strong project management experience

Experience in academic research and/or medicine

Holding lead roles in the laboratory environment

Understanding laboratory operations

Experience in research, grant and contract processes, regulatory policies and submissions and fiscal management of grant budgets

Knowledge of how the different collaborating UW departments (OSP, IRB, Lab Medicine, UWMC) function

Benefits

Vacation time and sick time off that accrue monthly, including 12 paid holidays.

State Employee Tuition Exemption Program covering up to 6 credits of qualifying coursework per quarter at the University of Washington or other participating colleges or universities.

Fully subsidized public transit pass (U-PASS) that covers multiple forms of public transportation in the region.

Excellent healthcare, dental, disability, retirement, and other plan options.

Lots of free fantastic fitness, healthy eating, finance, and stress reduction classes offered through the Whole U.