Heartshare ยท 10 hours ago
Onboarding Specialist
Brooklyn, NY
Full-time
Onsite
Entry Level
2+ years expHeartshare is a dedicated organization that has been improving the lives of individuals needing special services for over one hundred years. The Onboarding Specialist will ensure a seamless transition for candidates during the onboarding process, managing documents, conducting background checks, and maintaining communication with hiring managers.
AssociationHealth Care
Responsibilities
Processes the entire background checks for all new hires which includes, but not limited to registration for fingerprinting appointment, submission of SEL, SCR, MHL and other required background checks
Review the completed onboarding packets and verify that all necessary information are filled completely and accurately in the system to ensure compliance with all local, state and federal laws
Complete data entry of new hire information to activate newly hired staff in the Paycom system, and update the compliance status of current staff in the governmental agency portals. (Ex. Justice Center, eJusticeNY, Criminal History Record Check, Office of Children and Family Services database)
Compiles and uploads all documentation into the Paycom system submitted by the new hires, which includes but not limited to employment application, diplomas/degrees, licenses, certifications, identification cards, and other required documentation in relation to employment
Must ensure to conduct and complete I-9 Employment Eligibility Verification within three days from new hires start date
Maintains open communication to different hiring managers and provides regular updates on the onboarding status for all new hires
This position reports to the On-boarding Manager and will work side-by-side with members of the recruitment team
Processes and distributes new employee identification cards
Attend and assists the team with New Hire Orientation: may involve reserving room, preparing materials, and following up with obtaining any required documents from new hires
Utilize the New Hire Checklist to verify all employee documents are received and completed accurately, background check clearances are obtained and uploaded, and data enter verifications of professional license, education, and PPD
With the assistance of the recruiters and Director, conduct a Fair Chance Act Analysis and Safety Assessment as needed
Performs other related duties as required
Qualification
Required
High School diploma or equivalent and 2 years of onboarding experience required
Strong interpersonal and communication skills
Excellent follow-up and customer service skills
Strong organizational skills, assertive, and able to work independently and collaboratively
Ability to manage time effectively and determine priorities, scheduling and logistics skills with a strong attention to details
Strong knowledge and familiarity with conducting and following up on various background checks, onboarding practices, employment laws, and compliance standards
Ability to work in a team and take initiative, maintain flexibility, and creatively solve problems
Personable. Builds and maintains good rapport with hiring managers across all programs
Highly efficient using HRIS systems and office applications. [Microsoft Office365, Excel, Applicant Tracking System, Job Boards, (and Paycom a plus)]
Preferred
Bachelor's degree from four-year college or equivalent
Benefits
Rewarding Work in a team environment.
Paid vacation, sick, personal days, and holidays.
403(B) retirement plans with employer contribution.
Health, dental, vision and life insurance.
Employee Assistance Program (EAP).
Flexible spending account (Dependent Care, Medical, Parking, and Transit).
Employee Appreciation Programs and Events.
Tuition Assistance Program.
Professional Development opportunities.
Wellhub Discount
Verizon Wireless Discount.
BJs Membership discount.
Discounts on Broadway tickets, movie tickets, theme parks, sporting events, gift certificates & more
Company
Heartshare
Heartshare nurtures and empowers children and adults diagnosed with intellectual and developmental disabilities, including autism spectrum disorders, through educational, life skills and vocational training, residential, case management, recreational, family support and health care services.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Dawn Saffayeh
President and Chief Executive Officer
Justin Nardilla
Chief Financial Officer
Company data provided by crunchbase