Art Institute of Chicago · 8 hours ago
Project Manager, Philanthropy
Chicago, IL
Full-time
Onsite
Entry, Mid Level
2+ years expThe Art Institute of Chicago is a prominent museum dedicated to sharing its collections with the world. They are seeking a Project Manager for Philanthropy to lead major gift activities, manage donor relationships, and support fundraising initiatives.
Museums & Institutions
Responsibilities
Assist the Major Gifts and Planned Giving teams with portfolio management, including donor strategy, stewardship, and database record upkeep
Maintain workflow tools such as stewardship tracking, communication calendars, constituent pipelines, and donor files; prepare contact reports and share updates with colleagues and leadership
Manage recurring and ad hoc projects that advance donor cultivation and stewardship; collaborate across departments and with curatorial colleagues to support strategic fundraising initiatives
Act as office manager; oversee office supply and donor gift inventory; process invoices and expenses for the Major Gifts Gifts team
Support the Executive Director of Philanthropy in developing annual priorities, goals, and culture-building initiatives; coordinate cross-departmental planning and team-building activities
Provide administrative support for the Buckingham Society, including drafting and coordinating donor communications, managing mailings, and maintaining accurate membership records
Manage estate records by updating financial information in Raiser’s Edge and maintaining planned gift files
Represent the museum in external activities, as needed, especially events with top donors
Partner with the Advancement Operations team to assist philanthropy staff in actively monitoring, updating and managing prospect information for constituents in their portfolios
Prepare gift documentation and manage timely donor communications, including drafting letters and acknowledgments in coordination with Donor Stewardship, Development Research, Principal Gifts, and other Philanthropy teams
Organize team meetings and seminars, overseeing logistics, technology, and hospitality
Other duties and special projects as assigned
Qualification
Required
At least 2-3 years of experience in philanthropy, high-level customer service, or related fields
Ability to develop and manage systems for monitoring multi-tiered activities and initiatives
Must have demonstrated ability in diplomatically working with high-level volunteers, internal and external constituencies
Demonstrated ability to utilize keen judgment and prioritization when balancing multiple projects and requests
Demonstrated proficiency in verbal and written communication
Experience and references demonstrating scrupulous accuracy and attention to detail
Demonstrated experience using fundraising databases to track and analyze information, preferably Raiser's Edge
“Poweruser” knowledge of MS Office programs (word, excel, PowerPoint) and basic design principles
Ability to communicate effectively; exceptional writing skills are essential
Excellent interpersonal skills and ability to function well within multiple teams
Required proficiency in information management and excellent knowledge of standard Windows applications such as Word, Excel, PowerPoint
Ability to apply an ethical code and good judgment, and to handle confidential materials and situations with sensitivity and discretion
Preferred
Bachelor's degree or combination of education and experience preferred
Experience in stewarding major donors preferred
Experience with Raiser's Edge or a similar fundraising database tool preferred
Experience with InDesign or a similar layout/publishing tool preferred
Company
Art Institute of Chicago
Art Institute of Chicago collects, preserves, and interprets works of art, representing the world’s diverse artistic traditions.
1001-5000 employees
H1B Sponsorship
Art Institute of Chicago has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (4)
2024 (3)
2022 (4)
2021 (3)
2020 (1)
Funding
Current Stage
Late StageLeadership Team
M
Matthew W. Norris
Vice President of Enterprise Software & Analytics
Recent News
2025-10-01
2025-08-23
Company data provided by crunchbase