The University of Texas at Austin · 3 weeks ago
Senior Administrative Associate - UTIG
PICKLE RESEARCH CAMPUS
Full-time
Hybrid
Mid, Senior Level
$31K/yr - $31K/yr
3+ years expThe University of Texas at Austin is seeking a Senior Administrative Associate for the Institute for Geophysics. This role involves providing support in facilities management and procurement for research and administrative activities.
Corporate TrainingEducationHigher EducationUniversities
Responsibilities
Serve as the ROC Building Manager and Space Coordinator
Monitor the appearance and condition of the Research Office Complex (ROC) building, shared spaces, and grounds, and coordinate maintenance services through UT Facilities
Process maintenance requests in the UT Works system
Manage annual space usage reporting and support related audits
Serve as the Institute EHS Coordinator and Fire Warden, coordinating safety and emergency coordinator tasks, permitting requirements, and materials disposal
Coordinate building access via issuance of physical keys and management of the electronic keyless entry/access system (BACS/Genetec)
Coordinate and conduct movement of equipment, furniture, furnishings, etc., including office moves and property surplus activities
Conduct facilities and procurement activities in support of research, administration, and events, to include:
Serve as departmental procurement card holder
Process procurements via Amazon.com, UT Market, HEB.com, and other platforms as appropriate
Monitor and coordinate the replenishment of common office supplies and materials in the mail room, kitchen, and other common areas
Manage event site reservation and preparation, including signage and permitting
Assist other administrative staff with internal event setup and teardown
Provide backup support to Seminar Series Coordinator for event setup and hosting
Manage departmental vehicle fleet, to include:
Coordinating maintenance with fleet services
Registration and mileage reporting (CARMA and offline)
Manage UTDRIVER certification program
Issue department fuel cards and vehicle keys
Manage and issue parking permits for authorized UTIG staff and visitors
Support the Institute Inventory Associate during annual inventory scanning and certification
Serves as the alternate/backup receiving representative for the Institute, providing notification and distribution of deliveries and coordinating with Campus Distribution Services as required. Responsible for the receipt and distribution of incoming letter mail in the Institute mail room
Serves as the alternate/backup warehouse operations coordinator, assisting the Warehouse Building Manager with receiving shipments, renovations, and outbound shipments as required
Other related duties as assigned
Qualification
Required
Bachelor's degree, with three years of clerical or administrative experience
Strong interpersonal skills and a positive, professional demeanor
Outstanding organizational, problem-solving, and time-management skills, along with a keen eye for detail
Ability to lift and move heavy equipment (up to 100 pounds)
Excellent oral and written communication skills
Preferred
Experience managing a building
Experience conducting procurement activities for a university or state agency
Benefits
Competitive health benefits (employee premiums covered at 100%)
Voluntary Vision, Dental, Life, and Disability insurance options
Generous paid vacation, sick time, and holidays
Hybrid work schedule
Teachers Retirement System of Texas, a defined benefit retirement plan, with employer matching funds
Additional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b)
Flexible spending account options for medical and childcare expenses
Robust free training access through LinkedIn Learning plus professional conference opportunities
Tuition assistance
Expansive employee discount program including athletic tickets
Free access to UT Austin's libraries and museums with staff ID card
Free rides on all UT Shuttle and Austin CapMetro buses with staff ID card
Company
The University of Texas at Austin
The University of Texas at Austin is one of the largest public universities in the United States.
10001+ employees
H1B Sponsorship
The University of Texas at Austin has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (282)
2024 (210)
2023 (175)
2022 (186)
2021 (187)
2020 (190)
Funding
Current Stage
Late StageTotal Funding
unknownKey Investors
Republic Capital Group
2022-09-14Series Unknown
Leadership Team
Will Whiting
Chief Development Officer
Recent News
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