Cru Cellars · 3 weeks ago
ADMINISTRATIVE MANAGER – ACCOUNTS PAYABLE
Tampa, FL
Full-time
Onsite
Mid LevelCru Hospitality Group is seeking an Administrative Manager – Accounts Payable & Financial Accountability to ensure the accuracy and organization of financial workflows that support restaurant operations. This role is crucial for managing vendor payments, invoice processing, and maintaining financial controls across assigned locations.
Food and BeverageRestaurantsWine And Spirits
Responsibilities
Accounts Payable processing for assigned locations
Invoice review, verification, and coding
Vendor setup, maintenance, and communication
Expense tracking and financial documentation
Weekly and monthly AP reconciliation
Budget and cost variance awareness
Financial accuracy and compliance with CHG standards
Receive, review, and process all invoices in a timely and accurate manner
Ensure proper GL coding and location allocation of expenses
Partner with General Managers to resolve invoice discrepancies
Maintain organized digital and physical financial records
Monitor recurring expenses and identify irregularities or overages
Ensure vendors are paid accurately and on schedule
Uphold internal controls and approval workflows
Communicate clearly with Operations regarding missing invoices, pricing discrepancies, or documentation needs
Support GMs with financial accountability and cost awareness
Assist with inventory and vendor reconciliation questions
Partner with Operations to improve purchasing and AP processes
Reinforce financial best practices at the location level
Maintain accuracy and timeliness across all AP functions
Provide financial clarity and support to restaurant leadership
Ensure expenses align with operational expectations
Identify trends, inconsistencies, or opportunities for improvement
Maintain confidentiality and professionalism at all times
Support a culture of accountability and transparency
Weekly invoice processing and coding
Ongoing vendor communication and issue resolution
Weekly reporting of outstanding invoices or discrepancies
Monthly reconciliation support and documentation
Maintain organized financial records for audits and reviews
Participate in regular check-ins with Operations and Accounting
Qualification
Required
Prior experience in restaurant administration, accounting, or finance
Accounts Payable experience required
Exceptionally detail oriented
Highly organized and process-driven
Strong communication skills (both verbal & written)
Financially accountable and deadline focused
Calm and solutions-oriented under pressure
High level of integrity and discretion
Proactive problem solver
Supportive partner to Operations teams
Accounts Payable processing for assigned locations
Invoice review, verification, and coding
Vendor setup, maintenance, and communication
Expense tracking and financial documentation
Weekly and monthly AP reconciliation
Budget and cost variance awareness
Financial accuracy and compliance with CHG standards
Receive, review, and process all invoices in a timely and accurate manner
Ensure proper GL coding and location allocation of expenses
Partner with General Managers to resolve invoice discrepancies
Maintain organized digital and physical financial records
Monitor recurring expenses and identify irregularities or overages
Ensure vendors are paid accurately and on schedule
Uphold internal controls and approval workflows
Communicate clearly with Operations regarding missing invoices, pricing discrepancies, or documentation needs
Support GMs with financial accountability and cost awareness
Assist with inventory and vendor reconciliation questions
Partner with Operations to improve purchasing and AP processes
Reinforce financial best practices at the location level
Maintain accuracy and timeliness across all AP functions
Provide financial clarity and support to restaurant leadership
Ensure expenses align with operational expectations
Identify trends, inconsistencies, or opportunities for improvement
Maintain confidentiality and professionalism at all times
Support a culture of accountability and transparency
Weekly invoice processing and coding
Ongoing vendor communication and issue resolution
Weekly reporting of outstanding invoices or discrepancies
Monthly reconciliation support and documentation
Maintain organized financial records for audits and reviews
Participate in regular check-ins with Operations and Accounting
Preferred
Restaurant accounting or multi-unit hospitality experience
Familiarity with restaurant POS, inventory, or accounting systems
Strong Excel / Google Sheets proficiency
Understanding of restaurant cost structures (food, beverage, labor, operating expenses)
Multi-unit restaurant experience strongly preferred
Company
Cru Cellars
Cru Cellars is a wine restaurant that provides wine and dinner.
Founded in 2010
11-50 employees
Funding
Current Stage
Early StageLeadership Team
Jennifer Bingham
Owner & Sommelier
Company data provided by crunchbase