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PRP Wine International · 4 weeks ago

Accounting Generalist (Payroll & Accounts Payable)

Naperville, IL

Full-time

Onsite

Entry, Mid Level

2+ years exp

PRP Wine International is seeking a detail-oriented Accounting Generalist with strong experience in payroll and accounts payable. This role supports multiple companies and requires accuracy, confidentiality, and the ability to manage deadlines.

Wine And Spirits

Responsibilities

Process biweekly payroll using Paychex Flex for three companies, including pulling and verifying Time & Attendance (T&A) hours

Verify and upload expense reimbursements via CSV files, including live check expenses

Review and reconcile pay registers, batch totals, and deduction summaries prior to submission

Maintain accurate payroll records for bonuses, terminations, new hires, and PTO adjustments

Review timecards and attendance reports for accuracy and policy compliance

Prepare and process off-cycle payroll payments (manual checks) as approved

Ensure compliance with federal and state payroll regulations and maintain strict confidentiality

Process payroll using Paycom and Flight (NACHA File) systems as applicable

Save and maintain all payroll reports and documentation on the shared drive

Perform final payroll reviews to prevent errors prior to processing

Enter vendor invoices accurately in Microsoft Dynamics GP, verifying vendor details, invoice dates, GL coding, and payment terms

Match invoices to receiving documents when required

Review and code invoices to the correct period, location, and GL account

Prepare and process check runs, ACH payments, and expense reimbursements

Reconcile vendor statements and resolve discrepancies in a timely manner

Maintain W-9 documentation and assist with 1099-NEC year-end reporting

Communicate professionally with vendors and internal departments regarding payment inquiries

Monitor and manage the Accounts Payable email inbox daily

Reconcile EFT payments in Chase Bank against AP ledger entries

Save and organize invoices in SharePoint for proper recordkeeping

Assist management with special projects and process improvements as needed

Qualification

Payroll processingAccounts payablePaychex FlexMicrosoft Dynamics GPNACHA file processingACH reconciliationExcelSharePointIndependenceAttention to detailOrganizational skillsTime-management skillsCommunication skills