Apply on Employer Site

Kintegra Health · 5 hours ago

Home Care Agency Administrative Asst.

Newton, NC

Full-time

Onsite

Entry Level

1+ years exp

Kintegra Health is a healthcare provider focused on supporting the quality of life for seniors. The Administrative Assistant will provide essential administrative and clerical support to the PACE Home Care Agency, ensuring efficient office operations and assisting in various HR-related processes.

AssociationCommunitiesDentalHealth CareNon ProfitPersonal Health

Responsibilities

Provides office support to the in-home care staff in the form of orienting caregivers to Personal Care Services (PCS); typing documents, reports, and correspondence; creating various PowerPoint presentations; and running work-related errands as requested

Updates and maintains participant information in system databases (ADA Care & PACE Logic) as needed. Coordinates, monitors, and supports systems to ensure efficiency and accuracy in operations. Identifies problem areas, then develops and implements action plans

Communicates necessary information to the HCA Supervisor and/or Home Care Coordinators to ensure the coordination of services

Prepares monthly utilization and supervisory visit reports to be shared with leaders and contract providers as directed. Receives and tracks home health referrals and documentation from the interdisciplinary team (IDT) members

Serves as a liaison to Kintegra during the hiring process and other HR related processes: including but not limited to, gathering paperwork and documentation, facilitating and completing pre-employment screenings, job changes, managing workman’s compensation paperwork, etc

Provides support for the recruitment and hiring of highly capable and caring home care staff and assists with the scheduling of their job specific orientation training and on-boarding

Schedules times for Home Care aides to come into the office as needed. Greets home care aides in the office, providing them with information and assistance, and accurately directs them to other staff members if necessary. Maintains a log of Home Care Agency Tablets. Assists aides with their tablets and apps

Ensures appropriate training and paperwork is completed in order to maintain compliance with CMS & Adult Day Health Center (ADHC) regulations including but not limited to: maintaining personnel files for accuracy and completion according to ADHC standards; completing annual OIG checks & transportation MVR checks; monitoring & managing personnel records and logs; and ensuring necessary licensures, CPR/BLS/1st Aid certifications, and competencies are up to date and meet all regulatory requirements

Maintains accuracy of HCA phone list for all staff personnel information

Manages and orders supplies for the HCA, including but not limited to: Personal Protective Equipment (PPE) and housekeeping cleaning supplies

Upholding strict confidentiality, maintains office filing and storage systems, including those for participants, personnel records, and employee health folders

Participates in on-call rotation to take calls from home care aides and participants’ family members on weekends and after-hours. Tracks home care on-call time on a spread sheet for payroll, submits it to the HCA Supervisor for review, then sends to payroll to be processed

Supports PACE HCA mission to encourage and support the quality of life of seniors wishing to continue living in the community; its vision to be the preferred provider of individualized care for seniors in the community; and its values of respect, integrity, accountability, compatible goals, and compassionate care

Other duties as assigned

Qualification

Microsoft OfficeMultiline phone systemsTime managementOrganizational skillsCommunication skillsProblem solvingAttention to detailInterpersonal skillsFlexibilityReliability