Hartford HealthCare · 4 weeks ago
Unit Secretary II (Admin) - Maternity/Obstetrics
Manchester, CT
Part-time
Onsite
New Grad, Entry LevelHartford HealthCare is Connecticut’s most comprehensive healthcare network, and they are seeking a Unit Secretary II for their Maternity/Obstetrics unit. The role involves providing clerical support, maintaining patient medical records, and assisting nursing staff with daily patient care activities.
Health CareHealth DiagnosticsHospitalOncologyPharmaceuticalRehabilitation
Responsibilities
Meets, greets and directs all patients, families, visitors and health care team members. Provides accurate and appropriate information
Prepares medical records for new admissions and discharged patients. Maintains accurate medical record during patient stay. Ensures downtime forms are available and collated when needed
Schedules patient procedures according to unit guidelines. Consults with charge nurse or nurse manager for unusual circumstances
Transcribes physician orders in a timely manner. Enters orders in the computer system. Prioritizes orders by identifying those with timed or immediate action. Notifies appropriate nursing staff or department
Responds appropriately and in a timely manner to patient requests, including prompt acknowledgement to patient call bell
Accurately establishes patient account in a timely fashion, eliminating duplication of medical record numbers by linking the correct patient and Unit number
Completes demographic and financial information accurately in conjunction with Patient Access Department expectations while accurately determining the appropriate flow type in the Admissions registration system
Obtains signature on authorization form for all types of registrations including Observations and Inpatients and explains all components of the form to the person signing
Completes registration process by producing registration form and bracelet for registrant based on registration type
Completes registration by assigning the correct physician(s), admit source and admit priority, as well as HIPAA specific information as evaluated through the auditing process
Works effectively with staff from various areas on interdepartmental issues
Demonstrates an ability to be flexible, organized and function under stressful situations
Performs other duties as assigned, to promote efficient functioning of the unit
Answers telephone/intercom in a polite and timely manner and communicates accurate information to the appropriate personnel/family
Orders supplies, processes work orders, enters charges and performs other coordinating activities to maintain unit operations
Achieves and maintains notary status
Facilitates Voluntary Paternity Education (VPE) program by attending educational programs and updating staff on all changes
Qualification
Required
Must have a High School Diploma or GED equivalent and knowledge of medical terminology
Must have Public Notary status upon hire or receive status within a month after hire and maintain competency during employment with our organization in this role
Must be able to read and communicate effectively using the English language and have basic personal computer skills
Benefits
Competitive benefits program designed to ensure work/life balance
Company
Hartford HealthCare
Hartford HealthCare is a group of hospitals that offers complete healthcare services including cancer care, rehabilitation and pharmacy.
Founded in 1854
10001+ employees
H1B Sponsorship
Hartford HealthCare has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (9)
2024 (2)
2023 (4)
2022 (6)
2021 (4)
2020 (8)
Funding
Current Stage
Late StageTotal Funding
$150MKey Investors
Connecticut Health and Educational Facilities Authority
2024-04-01Debt Financing· $150M
Leadership Team
Jeffrey Flaks
President & Chief Executive Officer, Hartford HealthCare
Bimal Patel
Executive Vice President/ Chief Operating Officer
Recent News
Hartford Business Journal
2025-12-18
Company data provided by crunchbase