GSBA · 1 month ago
Administrative Specialist- Mission
Seattle, WA
Full-time
Onsite
Mid Level
$55K/yr - $60K/yr
3+ years expGSBA is seeking an Administrative Specialist to Mission who will provide comprehensive administrative and operational support to department leadership across five Job Training and Education regions. This role is essential for ensuring successful program outcomes and adherence to budgets, particularly for grant-funded programs.
LGBTNon ProfitProfessional Services
Responsibilities
Provide comprehensive support to the Senior Vice President of Mission (SVP), managing day-to-day operational needs with efficiency and discretion
Conduct research and provide background information for presentations and SVP meetings/events with elected officials and other VIP’s
Compose correspondence, memos, emails, proofread materials internally and externally for community leaders and funders
Register and track professional development for Mission staff across five regions in partnership with leadership
Manage vendor accounts, expense reports, invoices, purchase orders, check requests, and credit card reports to appropriate fund source for Managers, Directors, and SVP
Maintain departments email lists, staffing lists, org chart, and Teams channel membership
Organize meetings, prepare agendas/materials, and take minutes in key meetings with funders and internal leadership directors meeting with SVP
Manage event planning: organize and facilitate internal and external meetings and events, managing logistics such as venue selection, catering, and technology setup and materials
Screen applicants and coordinate on-boarding process for new hires including interviews, paperwork, training, workspace setup
Provide support to SVP for Mission Board Committee – prepare report and presentation materials from across five regions
Maintain departmental calendars including master calendar of all departmental activities across five regions, scheduling meetings for leaderships team, maintains SVP calendar
Liaise on interdepartmental projects and initiatives
Support and contribute to DEI initiatives and action plan
Coordinate with Facilities on site walkthroughs, repairs/purchases/maintenance
Maintain and monitor department supply budget, order office and general classroom supplies. Order Adult Basic Education (ABE) and Youth Program materials, such as textbooks, workbooks and testing supplies
Submit service desk tickets on behalf of staff and directors
General administrative duties - filing, mail, messages
Demonstrates safe work practices through awareness and observation in support of a safety culture; reports any potential hazards or accidents
Other duties or projects as assigned
Qualification
Required
High school diploma or equivalent
Minimum 3 years of demonstrated administrative office experience
Experience with drafting and editing correspondence, reports, documents and meeting notes
Exercise independent judgement, use creativity in solving problems and demonstrate strong organizational and prioritization skills
Ability to handle confidential information with discretion and diplomacy
Proven ability to deal with multiple, sometimes-conflicting deadlines
Must be flexible and able to work in an environment with a diverse group of people
Must be committed to creating and sustaining a learning environment in which students feel safe, supported and encouraged; foster an environment that is inclusive, culturally rich, and bias free
Ability to work independently with a minimum of direct supervision
Preferred
Preferred bachelor's degree or equivalent experience
Lived experience and international experience considered in lieu of more traditional, US achieved credentials and experience
Company
GSBA
GSBA is a LGBTQ+ & allied chamber of commerce that helps business, corporate, and nonprofit members to promote equality in the workplace.
11-50 employees
Funding
Current Stage
Early StageLeadership Team
Ilona Lohrey, cce
President & & CEO
Amy Burdick
Director of Partnership Development
Recent News
Seattle TechFlash
2025-04-14
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