Golden Oaks Farm · 1 day ago
Office Manager
Wauconda, IL
Full-time
Onsite
Mid Level
$31/hr - $34/hr
3+ years expGolden Oaks Farm is a well-established dairy and genetics farm located in Wauconda, IL, known for its high-quality Holsteins. The Office Manager will oversee daily office operations, facilitate communication between management and employees, and provide essential administrative support to ensure the farm's efficiency and productivity.
Paper & Forest Products
Hiring Manager
Aidan Winters
Responsibilities
Provide administrative support to the Farm President and Head Herdsman
Coordinate IT and farm software support needs with Corporate IT, ensuring timely communication and updates
Escalate system or network issues to Corporate IT
Coordinate HR-related paperwork and communication with Corporate HR, ensuring timely submission of new hire, benefit, and worker’s compensation documentation
Maintain physical personnel folders and I-9 files on-site in compliance with federal recordkeeping requirements and send copies to Corporate HR
Assist with on-site HR logistics such as distributing forms, collecting signatures, and scheduling required training
Refer employees with HR or workplace concerns to the appropriate company channels, such as their manager, Corporate HR, or the confidential reporting tool
Maintain confidentiality of employee information at all times
Manage vendor accounting allocation in Concur and resolve issues with corporate accounting
Collect data and submit monthly corporate reports and respond to reporting requests
Assist Farm President with rental property and lease management
Handle office-related purchasing needs such as office supplies and vending machines; may assist other managers with order placement as needed
Coordinate office administrative processes and communication across departments and corporate office
Handle office communications, including phone calls, emails, and correspondence with vendors, corporate, and customers
Maintain and update farm protocol documentation to stay current with compliance and program requirements. Monitor regulatory changes and coordinate updates to policies, training, and records with farm leadership
Enter data into the budget model and assist with preparation and monitoring of annual budgets and mid-year updates based on leadership discussions
Track and report budgets for management teams
Manage the internship program, including applications and scheduling, and coordinate the selection process with the Farm President and Head Herdsmen
Assist with website updates in coordination with consultants
Support genetics program with signage, advertisements, and show-related needs
Maintain and prepare documentation and reports for FARM, FSA, USDA, and IDOT programs
Support audits and inspections by coordinating records, updates, and communications with farm leadership and Vendor to ensure ongoing compliance
Assist with Nutrient Management Plan (NMP) documentation and compliance
Coordinate employee appreciation efforts, gifts, and events
Schedule meetings for managers and teams as needed
Assist with sustainability initiatives and projects in coordination with corporate
Schedule and provide tours for community and industry professionals
Provide backup support for administrative and operational tasks during high-demand periods
Assist with other farm-related projects or events as assigned
Qualification
Required
High School Diploma or GED required
Valid driver's license required
3–5 years of administrative or office management experience required
Strong organizational and multitasking skills
Familiarity with HR documentation and corporate reporting requirements
Ability to coordinate with corporate IT and support users in resolving minor issues
Proficiency with Microsoft Office 365 and farm software systems (VAS, DC305, SCR, MILC, Dude Solutions)
Strong written and verbal communication skills
Ability to work independently while supporting farm leadership and multiple departments
Knowledge of compliance requirements (FARM program, USDA, FSA, IDOT)
Must be able to pass pre-employment physical and background check
Preferred
Associate's or Bachelor's degree in Business Administration, Accounting, or related field
Experience in agriculture, HR administration, accounting, or IT coordination
Company
Golden Oaks Farm
Just 50 miles outside of Chicago in the village of Wauconda, IL up the picturesque tree-line driveway is Golden Oaks Farm.
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase