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State of Colorado · 3 weeks ago

DOLA Contracts Closing Coordinator - Term Limited (Contract Administrator II).

Denver, CO

Full-time, Contract

Hybrid

Mid, Senior Level

5+ years exp

The State of Colorado's Department of Local Affairs is dedicated to strengthening local communities through various programs and services. The DOLA Contracts Closing Coordinator will be responsible for managing the contract drafting process for housing grants and loans, ensuring all necessary documentation is collected and verified in collaboration with multiple stakeholders.

Association

No H1B

Responsibilities

Overall responsibility for the efficient drafting of grant and loan documents including, but not limited to, the State’s homelessness grants and the affordable housing grants and loans

Utilizes established spreadsheets, databases, and other recordkeeping tools to keep track of the documents received

Ensures all required documents are obtained for the contracting process and are appropriately filled out and maintained for safekeeping

Works primarily with the DOH Contracts Team but also with the other DOH Offices to complete the contracting process

Schedules execution of commitment vouchers in coordination with all involved parties

Maintains communication with internal teams and borrowers/grantees

Tracks and reports on the contracting progress and submits regular performance reports to the Contracts Program Manager, the Operations Director and DOH leadership to keep them apprised of progress and problems

Verifies the information provided on applications and contacts the applicant if more information is needed or if there is missing data or mistakes

Answers questions via phone calls and emails from applicants and decides when to involve DOH internal teams to clarify programs’ contracting procedures and resolve problems

Monitors the contract drafting progress from initial handoff to the Contracts Team to final execution and determines priorities necessary to complete the process by the “must close by” deadline

Qualification

Contract administrationDocument draftingBudget managementMS Office proficiencyTechnical writingMulti-taskingAttention to detailProblem-solvingVerbal communicationWritten communicationInterpersonal skillsCollaboration

Required

Five (5) years of experience in legal, paralegal, executive administration, education, contract administration, contract management, or contract monitoring

A combination of related education in Finance, Business Administration, Public Administration, Legal, Education or a closely related field (as determined by the agency) AND experience as described above equal to five (5) years

Ability to create accessible documents and technical content that follows plain language guidelines with accessibility in mind

Be a quick learner

Ability to work across teams

Strong attention to detail

Effective problem-solving skills

Effective verbal and written communication skills

Ability to multi-task, prioritize assignments, and organize work to accommodate shifting deadlines

Proficiency in MS Office suite, specifically MS Word, Excel and/or the Google Suite, specifically Docs, Sheets

Strong interpersonal skills

Ability to effectively collaborate with internal and external customers

You MUST be a Colorado resident (at the time of application) to apply for this position

Pre-employment criminal background checks will be conducted as part of the selection process

Preferred

Experience in budget, accounting, contract administration, contract drafting, contract management, legal, or para legal

State of Colorado experience reviewing or drafting contracts

Experience writing or administering loan agreements

Experience with contract monitoring or contract management

Experience with local, state, or federal government and/or local, state or federal housing assistance programs

Experience developing and maintaining tracking mechanisms

Experience creating, maintaining and utilizing contract templates

Benefits

Medical and Dental Plans

Strong, secure, yet flexible Retirement Plans including PERA Defined Benefit Plan or PERA Defined Contribution Plan plus pre-tax and ROTH 401K, and 457 plans

Employee Wellness Programs

Paid Life Insurance

11 paid Holidays per year plus Vacation and Sick Leave

Short and Long-Term Disability Coverage

RTD Eco Pass to all eligible State Employees

Flexible work schedule options and hybrid work options

Some positions may qualify for the Public Service Loan Forgiveness Program

Training opportunities

Variety of Free discounts on services and products available through the State of Colorado's Work-Life Employment Discount Program