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Pinelake Church · 3 weeks ago

Part-Time Administrative Assistant - Children's Ministry [Temporary] (Clinton Campus)

Clinton, MS

Part-time

Onsite

Entry, Mid Level

2+ years exp

Pinelake Church is seeking a Part-Time Administrative Assistant for their Children's Ministry during a transitional period. This role will provide vital administrative support to the ministry team, assist in coordinating events, and ensure effective communication with families and leaders.

Responsibilities

Works in coordination with the overall goals and objectives of the Children’s Ministry

Assists the Children’s Ministry staff to work toward excellence in all areas of the ministry

Provides administrative assistance for all activities that support the ministry's priorities. Communicates these activities to other staff members, the church congregation, and ministry teams (as instructed by the Children’s Pastor)

As a valuable part of the overall Reservoir staff team, this person supports other campus ministries and campus events as needed and available

Coordinates curriculum preparation, distribution, and communication with servant leaders for Sunday morning ministry

Places supply orders and ensures all areas are appropriately prepared for ahead of Sunday morning ministry and special events

Maintains and tracks data in our church management system, Rock, including running weekly reports, tracking attendance, updating groups, and managing Rock connections for first time guest follow up, baptisms, and servant leader involvement

Responsible for developing, distributing, and maintaining the weekly Children’s Ministry servant leader schedule

Prepares mailings and digital correspondence for communicating with leaders and families

Manages the administrative process of our church safety policy, Our House Promise (OHP), in a timely manner, ensuring ongoing OHP compliance for new and existing Children’s Ministry servant leaders. This includes scheduling servant leader meetings with Children’s Ministry staff members, processing paperwork, running regular reports, and updating appropriate information in Rock for all Children’s Ministry servant leaders

Assists and supports planning events, appreciations, and meetings under the leadership of the children’s minister

Assists the children’s minister and ministry team in tracking Children’s Ministry goals, objectives, calendared events, and budgets

Utilizes Rock and Outlook to manage all calendar requests for ministry events and team meetings as needed

Assists in the preparation of special events including obtaining quotes, booking equipment, booking locations, and ordering food for special events

Remains apprised of current and new processes, taking the initiative to stay up to date on training in Excel, Word, Canva, Rock, and budget management systems

Performs other duties as assigned