Apply on Employer Site

Kincaid Information Technology (KIT) · 1 month ago

Purchasing Administrator

Shawnee, KS, USA

Full-time

Onsite

Mid Level

$22/hr - $25/hr

3+ years exp

Kincaid Information Technology (KIT) is seeking a Purchasing Administrator who will be responsible for compiling information and preparing purchase orders for procurement activities. The role involves maintaining inventory levels, processing orders, and managing vendor relationships to ensure efficient purchasing operations.

ConsultingInformation TechnologySoftware

Responsibilities

Process purchase orders for access control equipment, hardware, cabling, tools, and general supplies

Verify pricing, availability, and lead times with vendors before order placement

Ensure orders meet project specifications and installation requirements

Track shipments and follow up with vendors on backorders, shipping delays, or discrepancies

Collaborate with sales to support order fulfillment and customer-specific pricing

Process and track Return Merchandise Authorizations (RMAs)

Maintain positive relationships with vendors and distributors

Request quotes and compare pricing to ensure cost-effective purchasing decisions

Monitor vendor performance, product quality, and order accuracy

Maintain updated vendor contact lists, pricing sheets, and catalogs

Work with project managers and field supervisors to confirm material lists and deadlines

Maintain organized records of purchase orders, packing slips, and invoices

Assist with invoice matching and resolving billing discrepancies with accounting

Update internal systems (ERP, project management tools, or spreadsheets) with order status

Qualification

ERP systemsPurchasing experienceExcel proficiencyLogistics experienceCommunication skillsOrganizational skillsProblem-solving abilitiesTime management