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L'Oréal · 8 hours ago

Executive Asst II - CDMO Growth & Media

New York, NY

Full-time

Hybrid

Mid, Senior Level

$77K/yr - $108K/yr

5+ years exp

L'Oréal is a leading company in the beauty industry dedicated to innovation and consumer satisfaction. The Executive Assistant II for Growth & Media will support two senior vice presidents by managing calendars, organizing meetings, and facilitating communication across various teams, ensuring smooth operations within the Corporate Digital and Marketing Office.

BeautyConsumer GoodsCosmetics

H1B Sponsor Likely

Responsibilities

Support 2 SVPs equally – Growth Accelerators and OneMedia

Administrative tasks, include

Complex and fast-changing calendar management for internal and external meetings

Serve as the primary point of contact for the SVP lead team

Assist with organizational and business functions of each department as needed, including drafting correspondence, drafting memos, drafting agenda, drafting presentation decks, tracking precedent, and setting project milestones and/or communications

Liaise with internal executives, teams, as well as external partners to establish seamless communication, working across multiple time zones and partners

Manage travel arrangements (including global travel) and expense reports and submission

Secure office and seating with new LUSA system

Manage the departments T&E, including creating monthly pacing reports

Anticipate the SVPs needs and proactively address issues and opportunities

Logistics Management for onsite / remote meetings and events:

Prepare agenda, send meeting requests, confirm attendance of required attendees, reserve appropriate meeting space, and partner with IT for use of technical systems when needed (i.e.: video conference, use of external or internal drives), manage ordering of catering, supplies and equipment

Manage the planning of regular team meetings, offsites, social events, division events and managing employee moral

Advise concierge of visitors, arrange schedule for and greets visitors and escort them to appropriate area or person

Qualification

Executive assistance experienceMicrosoft Office proficiencySAP ConcurCommunication skillsInterpersonal skillsJudgmentDiscretionMulti-tasking abilityProfessionalismProactive attitudeFrench languageCritical thinking

Required

Bachelor's Degree

5+ years' previous executive assistance experience; support of c-suite executives preferred

Excellent proficiency in Microsoft Office (i.e., Teams, Outlook, OneDrive, Word, Excel & PowerPoint) and SAP Concur

Strong written and oral communication skills

Extremely strong interpersonal skills with a seamless ability to engage with people of diverse backgrounds and levels both internally and externally, as well as varied cultural backgrounds and creative personalities

Ability to use judgment and discretion in complete tasks with limited or no direction

Ability to prioritize and multi-task daily responsibilities, effectively

Possess a high degree of professionalism & ability to handle highly confidential information

Takes ownership and anticipates recurring/large meetings agendas, preparation processes (pre-reads, surveys (pre or post), easy to gather materials

Ability to integrate critical thinking and accuracy in organizing meetings - from schedule sequences with other meetings to cross checking attendees

Persistent follow-up with stakeholders to ensure materials are prepared and shared in a timely manner with meeting attendees

Ability to work in a challenging and fast paced environment with a strong sense of urgency

Confident to ask for clarification to deliver results and better prioritize

Strong work-ethic, can-do attitude, proactive, resourceful, efficient and forward-thinking

Attendance is an essential function of this position following Hybrid Flex policy

Preferred

French language a plus

Benefits

Medical

Dental

Vision

401K

Pension Plan

Flexible Time Off

Paid Company Holidays

Paid Vacation

Vacation Buy Program

Volunteer Time

Summer Fridays & More!

VIP Access to L’Oréal’s Internal Shop for Discounted Products

Monthly Mobile Allowance

Unlimited Access to E-learnings

Lunch & Learn Sessions

Mentorship Programs

Mental Health & Wellness Programs

Company

L'Oréal

Glassdoor4.0

No.1 Beauty Group Worldwide. No.1 most innovative company in Europe (Fortune's ranking).

Founded in 1995

Petaling Jaya, Selangor, MYS

10001+ employees

https://www.loreal.com/en/malaysia/

H1B Sponsorship

L'Oréal has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (2)

2024 (1)

2023 (6)

2022 (1)

2021 (3)

2020 (2)