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DLA Piper · 9 hours ago

Legal Executive Assistant - Litigation

Austin, Texas Metropolitan Area

Full-time

Hybrid

Senior Level

5+ years exp

DLA Piper is a collaborative and supportive firm that values its people. The Legal Executive Assistant - Litigation will support multiple lawyers by managing day-to-day functions, ensuring efficient communication and organization to help maintain the partner's practice effectively.

AdviceLaw EnforcementLegalProfessional Services

No H1B

Responsibilities

Completes and carries out major assignments and a broad variety of tasks in support of the partner's practice

Exercises judgment and delegates administrative tasks and document work as appropriate to other Legal Support Services team members (Legal Support Assistants and Legal Administrative Assistants) and firm resources. When delegating, maintains responsibility for and tracks all activities/tasks/projects to successful completion. Collaborates with peers to provide team support and coverage

Performs work that substantively and positively impacts the success of the partner's financial viability with client matters

Exercises discretion and professional judgment with confidential and sensitive matters

Plans, coordinates, and ensures attorney Outlook calendars are maintained; identifies and resolves scheduling conflicts; coordinates complex travel itineraries

Works closely and proactively with attorneys to keep them well informed of upcoming commitments and responsibilities, preparing materials in advance, and following up appropriately

Successfully completes critical aspects of deliverables with a proactive, hands-on approach, including drafting letters or other correspondence, preparing reports, and other tasks that facilitate partner's ability to effectively build the practice

Handles extensive direct interaction with clients and outside business contacts

Prepares agendas, reports, and presentations; composes correspondence that is sometimes confidential

Develops and maintains professional relationships and ensures teams work together efficiently and effectively, providing clear direction and constructive feedback on projects and assignments

Coordinates department or practice group meetings. Takes lead in preparing logistics and engaging appropriate parties to ensure a successful meeting

Participates in practice group and client team meetings, as appropriate. Prepares meeting agendas, reviews meeting materials for accuracy and completeness and distributes to meeting attendees

Maintains paper and electronic filing systems, helping to ensure compliance with Information Governance policies and procedures

Oversees billing matters (prebilling tasks including all approval forms and collaboration correspondence, international billing, liaise with biller regarding questions/issues, liaise with collections team); monitors client budgets for reporting purposes

Qualification

Litigation Practice ExperienceAdvanced Excel SkillsAdvanced Word SkillsAdvanced PowerPoint SkillsCommunication SkillsSolid Organizational SkillsTime ManagementProfessional JudgmentInterpersonal SkillsWork Ethic

Required

Advanced computer skills in Excel, Word, and PowerPoint are required

Exhibits excellent communication and interpersonal skills required to interact with peers, lawyers, clients, business professionals, and various firm departments on a regular basis

Solid organizational skills are required to manage multiple high-priority projects at one time

Performs a broad range of assignments with efficiency and accuracy

Excellent time management skills are necessary, as well as the ability to work effectively in a fast-paced environment

Demonstrates strong work ethic and a flexible, dependable, and positive attitude

Must maintain confidentiality and demonstrate good professional judgment

High School Diploma or GED

5 years of experience in professional executive administrative experience supporting partners and/or executives

Litigation Practice Experience

Effectively communicate, verbally and in writing, with clients, lawyers, business professionals, and third parties

Produce deliverables, answer phone calls, and reply to correspondence in an efficient and responsive manner

Provide timely, accurate, and quality work product

Successfully meet deadlines, expectations, and perform work duties as required

Foster positive work relationships

Comply with all firm policies and practices

Engage in both physical and sedentary activity, such as (a) working at a computer for extended periods of time, including on-screen reading and typing; (b) participating in digital/virtual conference calls; (c) participating in meetings as needed

Ability to work under pressure and manage competing demands in a fast-paced environment

Perform all other duties, tasks or projects as assigned