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University of Minnesota Duluth · 3 weeks ago

Fiscal Officer – MN Sea Grant

Duluth, MN

Full-time

Hybrid

Mid Level

$67K/yr - $96K/yr

4+ years exp

University of Minnesota Duluth is seeking a Fiscal Officer for the Minnesota Sea Grant College Program. The role involves managing fiscal interactions with the National Sea Grant Office and overseeing all pre/post-award fiscal aspects of grant proposals, ensuring compliance and financial accuracy.

EducationEmploymentHigher Education

Hiring Manager

Jacena Moua

Responsibilities

Assist MNSG Leadership Team in preparing quadrennial omnibus proposals; creating budget proposals and coordinate budgets of extension, research, communications, and management; monitoring pre- and post-award activity; and submitting federal budget modifications and adjustments

Set up budgets for research projects awarded through MNSG’s biennial RFP competitions, monitor project expenditures and ensure award principal investigators (PIs) are kept informed, ensure that budgets meet NOAA and U of M policies and procedures. Track the progress of awards and regularly track budget amounts compared to actual expenditures

Serve as MNSG’s fiscal liaison to NOAA, UMD sponsored projects office, and PIs

Enter MNSG financial information and staffing metrics into the NOAA-NSGO PIER reporting system

Represent MNSG at the National Sea Grant Fiscal Officers meetings and participate as needed in regional network meetings, Sea Grant week and other Sea Grant Program meetings

Prepare budget proposals for extramural grants including completing appropriate forms and preparing financial data and projections

Provide financial support and oversight in the drafting, review, and production of documents critical to the MNSG program

Assist the MNSG Director with MNSG staff effort certifications

Track mandatory federal cash match and assist the MNSG Director in discussions with UMD and the U of M OVPR

Prepare and enable stipends and receipt of funds in support of Sea Grant fellowship holders

Manage pre/post-award financial aspects of special federal grants and projects such as NSGO Strategic Funding Initiatives (NSIs)

Prepare and submit NOAA forms as needed for compliance; specifically forms 90-2 and 90-4

Contribute accurate funding data to the monthly MNSG Highlights newsletter

Communicate with staff when budgeting or accounting changes are needed

Assist with sponsored proposal development for various federal and state agencies including review of agency requirements, verification that budgets meet university and agency guidelines, and accurate and timely submissions of proposals through the University of Minnesota (U of M) system

Assist MNSG staff with strategic budgeting in the visioning and preparation of extramural grant proposals, contracts, and cooperative agreements

Assist with MNSG’s biennial RFP development, review and help ensure that applicants’ budgets conform to RFP requirements and that proposed match is appropriate

Work with external principal investigators (PIs) over the life of MNSG-supported grants, perform accounting support to monitor expenditures, provide financial reports to PIs, and process no-cost extensions

Work with PIs and Sponsored Financial Reporting (SFR) to ensure all external reporting requirements and all match requirements have been met

Act as liaison among MNSG, Sponsored Projects Administration (SPA), and MNSG-funded PIs regarding research projects, monitor >20 awards from start to close-out

Maintain MNSG financial and fiscal records according to NOAA-NSGO and U of M record retention policies

Provide pre-award and post-award support to MNSG staff

Prepare and manage MNSG’s annual U of M budget

Prepare expense and revenue transfer requests as needed to correct financial transaction errors and cover cost share expenses

Verify and reconcile accounts for accuracy and request corrections as necessary

Meet on a regular basis with MNSG staff and the leadership team to provide reviews of the program’s financial status, provide financial guidance, assist with financial planning and problem-solving and ensure financial reporting deadlines are met

Meet on a regular basis with the University of Minnesota Budget and Finance Office to stay proficient in fiscal policies and procedures

Serve as the HR liaison which is the primary point of contact between Minnesota Sea Grant and the University of Minnesota’s Human Resources offices, ensuring position descriptions, hiring processes, and personnel actions are accurate, compliant, and processed efficiently

Work with MNSG supervisors and MNSG-supported PIs to ensure accurate and timely payroll reporting

Verify biweekly payroll and vacation/sick leave reporting and approvals

Coordinate U of M effort certification process to meet policy requirements and deadlines

Analyze and monitor personnel and effort changes to projects and, as they occur, request via TDX distribution corrections and direct retros to reflect revised level(s) of effort

Serve as a resource on U of M financial policies and procedures to ensure compliance

Serve as liaison between MNSG staff and U of M central financial operations including accounting services, OGC, asset management, purchasing, SPA, disbursements, etc

Participate in professional development training opportunities as needed

Maintain currency on the fiscal and financial policies and procedures relevant to the NOAA-National Sea Grant Program, the U of M, and other relevant entities

Participate in MNSG staff meetings

Attend state, regional, and national Sea Grant workshops, meetings and training sessions as requested by the MNSG Director

Contribute to and support the overall MNSG mission

Qualification

Fiscal managementGrant proposal managementFinancial reportingAccounting principlesBudget preparationCompliance monitoringCommunication skillsTeam collaborationProblem-solving